Carrier Chiller Unit Starter Assemblies

The City of Newport News, through its Waterworks department, is soliciting bids for six Carrier Chiller Unit Starter Assemblies, specifically model 30GX680022 compatible with chiller model 30HXC076MZ-640, with no substitutions permitted. The solicitation, numbered 26-3616-3103, was posted on April 23, 2026, and responses are due by May 5, 2026, at 1:00 PM local time via the OpenGov Procurement portal; submissions by email or fax are not accepted. Bidders must provide a complete Vendor Questionnaire including a W-9 form, Employer Identification Number, payment address, warranty statement, and supporting documentation such as product literature or diagrams, all in approved formats including PDF, DOCX, XLSX, JPG, or BMP. Attachments must be accessible; inaccessible files will result in a non-responsive bid determination. All goods must be new, unused, delivered F.O.B. Destination to the Lee Hall Maintenance Operations Center at 425 Industrial Park Drive, Newport News, VA 23608, within 30 calendar days of order placement, and covered by a minimum one-year manufacturer warranty. Evaluation will be based on the lowest responsive and responsible bid under a Lowest Price Technically Acceptable (LPTA) model, with award determined solely by price among technically compliant offers. The contract includes special requirements mandating compliance with Virginia business registration, federal non-discrimination and drug-free workplace laws, prohibition of forced or child labor, immigration verification under the 1986 Immigration Reform and Control Act, and liability insurance coverage. Contractors must also flow down subcontractor payment and compliance obligations and are prohibited from assigning the contract without written city consent. Payment is to be made by the City of Newport News Department of Finance, Accounts Payable, at 2400 Washington Avenue, 6th Floor, and the City reserves the right to purchase additional units within six months of award at the original bid price. All contractual matters are governed by Virginia law, with exclusive jurisdiction in Newport News courts. The contracting officer is Vernest Rice, with Kyle Pitchford as the secondary contact, and while no formal FAR clauses are cited, internal municipal clauses address termination, force majeure, independent contractor status, and purchase order terms. No CAGE code or UEI is required, though EIN and W-