CCRI Banner Technical and Functional Support Services

The Community College of Rhode Island is seeking proposals from qualified vendors to provide on-call professional consulting services related to Ellucian Banner and its associated applications and systems. The contract aims to deliver both project-specific and operational support, with services commencing around February 1, 2026, for an initial one-year period, with the possibility of up to four additional one-year renewals contingent upon performance and funding. The procurement is managed by Rhode Island Purchasing, and the solicitation (RFP26005913) is open to all vendors, with proposals submitted electronically via Ocean State Procures™ by October 21, 2025. The contract value is estimated to range between $500,000 and $2,000,000. The agreement will be governed by the State of Rhode Island’s General Conditions of Purchase, which incorporate various legal, insurance, and compliance requirements, including specific liability, workers’ compensation, professional liability, and cyber/privacy coverage standards. Vendors must disclose any conflicts of interest, provide certifications, and submit required forms such as the Bidder Attestation and MBE/WBE/Disability Business Enterprise participation plans. The evaluation process emphasizes a two-stage review, with technical proposals assessed first for merit, followed by cost proposals evaluated through a mathematical scoring formula where the lowest bid receives maximum points. Additional consideration is given to Minority Business Enterprise and Women Business Enterprise participation rates, which are scored relative to the highest proposed rate. The final award will be based on a best value approach, balancing technical merit, cost, and socioeconomic participation. The contract does not specify detailed packaging, marking, or shipping standards, nor does it include explicit FAR clauses; instead, it references Rhode Island’s general procurement regulations. Vendors are required to submit separate, properly labeled electronic files for technical, cost, and certification documents, adhering to formatting standards such as single-spacing, 12-point Times New Roman font, and sequential page numbering. The initial contract period is set to start in early 2026, with performance to be conducted primarily at CCRI facilities or related systems, and all procurement activities are subject to the availability of funds.