CDBG - Public Services

Dane County is soliciting proposals under its Community Development Block Grant (CDBG) program for Public Services projects with a maximum funding allocation of approximately $165,000 for fiscal year 2027. Applicants may request between $5,000 and $35,000 per project, and multiple awards are anticipated. The solicitation, numbered 42701-CDBG-PS, was posted on May 12, 2026, with a submission deadline of June 22, 2026, and must be submitted electronically through the Dane County eProcurement Portal. Proposals will be evaluated using a trade-off methodology, prioritizing project approach (35%), need and priorities (20%), financial information (20%), experience and qualifications (15%), and past performance (10%). The award will go to the highest-scoring responsive and responsible proposer, with cost considered alongside technical merit. Projects must be implementation-ready to begin by Q1 2027 and must align with documented community needs, demonstrate measurable outcomes, and ensure accessible outreach. All digital components must comply with WCAG 2.1 Level AA accessibility standards, and materials must meet first-quality specifications with Dane County retaining sole authority to approve equivalencies. Offerors are required to provide a Unique Entity Identifier (UEI) and a screenshot from SAM.gov as proof of registration, but socioeconomic certifications are not required. Conditional disclosures must be submitted if the applicant has been found in violation of labor laws within the past seven years or has previously declined or returned Dane County CDBG or HOME funds in the last five years. Vendors with 20 or more employees and contracts exceeding $20,000 must submit an affirmative action plan after award. Performance is subject to strict compliance with state and federal laws, including environmental regulations, worker safety standards, data privacy protections requiring breach notification within 72 hours, and indemnification obligations. Funding is contingent on successful project delivery and acceptance at the destination under FOB destination, freight prepaid terms. Invoicing follows purchase order instructions with payment expected within 30 days of acceptance. All proposals must include detailed project descriptions, budgets, staffing plans, and documentation of organizational experience and prior funding compliance. Failure to meet any requirements may result in disqualification. The contracting officer is Katie O’Brien of the Dane County Human Services Department, and all questions should be directed to Pedro Ruiz, the primary point of contact.