Cleaning and Sanitizing HVAC Systems & Ductwork

Nassau Community College is soliciting bids for a five-year pricing agreement to provide professional HVAC system and ductwork cleaning, sanitizing, preventative maintenance, and on-call repair services across its facilities. The scope of work includes the cleaning of fan components, air stream components, and other associated equipment using HEPA-filtered vacuum equipment and mechanical agitation. All services must adhere to National Air Duct Cleaners Association (NADCA) standards and Nassau County Department of Health regulations. The contractor is required to maintain negative pressure during operations to prevent contaminant migration and must provide Safety Data Sheets for all products used. The contract will be awarded to the lowest responsible bidder based on the total bid price, with considerations for reliability and conformity to specifications. Qualified bidders must be members of NADCA or provide equivalent documentation of experience. Key requirements include a one-year warranty on equipment and workmanship, a minimum of $1,000,000 per occurrence and $2,000,000 aggregate insurance coverage, and compliance with New York State Labor Law regarding prevailing wages. Invoices must be itemized and include signed service tickets, with parts billed at certified cost-plus 10 percent and no payment provided for travel time. Bids are due by October 22, 2026, and must include five references and certifications regarding non-discrimination and financial standing.