Cohesity Backup Storage

The U.S. Senate Sergeant at Arms (SAA) issued solicitation 2025-R-071 seeking firm-fixed-price quotations from authorized resellers of Cohesity backup storage solutions to support the SAA’s data backup storage needs. The procurement covers the purchase and support of multiple Cohesity 4-node production and lab blocks, along with associated subscriptions and technical account management services, structured over a base year and four option years. Deliveries are to be made on an FOB destination basis to Washington, DC. The award will be determined on a Lowest Price Technically Acceptable (LPTA) basis, where proposals must meet minimum technical criteria and pricing will be the primary factor for selection. Vendors must comply with active SAM registration and provide required certifications including OEM authorization and compliance with Section 208 of the Legislative Branch Appropriations Act, 2020, which restricts acquisition of certain telecommunications equipment. The contract incorporates unique Senate-specific provisions ensuring strict compliance with federal laws and legislative branch procurement regulations rather than FAR-based standard clauses. Key terms include the rejection of arbitration and automatic renewal clauses, prohibition on use of Senate data for AI/ML training, strict data protection and cybersecurity controls mandating U.S.-only data storage, and rigorous background check and security clearance requirements for contractor personnel accessing Senate facilities or networks. The contract empowers the SAA with inspection and acceptance rights at delivery, and preserves the right to terminate for convenience with payment limited to delivered goods or rendered services. Invoicing is conducted electronically via PDF email submission, with detailed documentation required for order fulfillment. Additional special contract terms address audit rights limitations, tax responsibilities, dispute resolution governed by Senate procurement rules, and mandatory incorporation of an Addendum to Commercial Agreements to override any conflicting contractor license terms. Overall, this procurement aligns with the Senate’s tailored approach to acquisition by emphasizing data security, personnel vetting, compliance, and fiscal controls reflecting its legislative branch status.