Commercial off the shelf (COTS) Health and Safety Management System Software

The Illinois Department of Transportation Occupational Safety and Health Unit is soliciting a customizable commercial off the shelf safety management system. The required software must include both a Safety Management Suite and a Chemical Management Suite, featuring capabilities for incident and hazard reporting with root cause analysis tools, configurable audit and inspection checklists, and a centralized searchable safety data sheet repository. The system must be accessible via web browsers and an Apple web-based app, and the vendor is responsible for software configuration, administrator training, and linking the system to the State of Illinois employee database. The contract is an invitation for bid where the award will be granted to the responsive and responsible bidder offering the lowest overall total price. Bidders must provide extensive documentation, including a Business Enterprise Program utilization plan and proof of authorization to transact business in Illinois. The total contract term, including all renewals and extensions, cannot exceed ten years. The state maintains a forty-five day testing period for deliverables, and vendors must provide quarterly performance reports and maintain a quality assurance system. Selected vendors must adhere to State of Illinois technology and security policies and maintain specific insurance coverages, including one million dollars per occurrence for general commercial liability and auto liability. Payments will be processed in accordance with the State Prompt Payment Act. The procurement process is managed through the BidBuy portal, and the award is subject to the bidder's ability to demonstrate financial responsibility and compliance with equal opportunity requirements.