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This Government Contract opportunity from New Hampshire was posted on March 20, 2026. The submission period has ended. Browse the details below for market research, or find similar active opportunities.

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Community Build Coordination

Closed

State & Local

Submission Closed04/08/2026, 06:00:28 PM UTC

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

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Document Destruction and Shredding

Solicitation # VH-09212026

Virginia Housing is soliciting proposals under solicitation number VH-09212026 for mobile on-site document destruction and shredding services across three Richmond, Virginia locations: Headquarters, the Virginia Housing Center, and Highwoods. The selected contractor must provide a bonded and insured technician to perform crosscut shredding, which must be certified for law enforcement, government, and military use. Services are required every two weeks, and all materials must be destroyed on-site; no unshredded material may be removed from the premises. The contractor is required to provide a service ticket and certificate of destruction after each visit, along with an annual certification of environmental contribution for recycled materials. The contract requires strict adherence to NAID, VPRA, OSHA, and VOSH standards. Insurance requirements include Commercial General Liability of 1 million dollars per occurrence, Professional Liability of 2 million dollars per occurrence, and an optional umbrella policy of 2 million dollars. If the contract value exceeds 100,000 dollars, Virginia Housing must be named as an additional insured. Proposals are due by October 1, 2026, and will be evaluated based on price, risk, and the overall quality of the proposal. Awardees must provide certification from the Virginia Department of Small Business and Supplier Diversity if applicable. All proposals must be submitted via the designated ShareFile portal using official agency forms.

Virginia Housing Development Authority

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DEADLINE

Legislative, Regulatory, and Technical Writing Support ServicesThe Maritime Administration within the Department of Transportation is seeking a contractor to provide specialized technical writing, editing, and legislative and regulatory support services for the Office of Chief Counsel, Division of Legislation and Regulations. The selected provider will be responsible for drafting and reviewing rulemaking materials, agency guidance, reports, briefing documents, and congressional correspondence. Key duties include analyzing legislative information, coordinating with subject matter experts, and ensuring all official documents adhere to Federal, DOT, and MARAD formatting and publication standards. This opportunity is listed as a forecast and is designated as an 8(a) set-aside under NAICS code 561410. The work is to be performed in Washington, and the primary points of contact for this requirement are Gabriel Chavez and Tsedey Aragie.

Maritime Administration

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DEADLINE

ITS82 BSH Document Remediation FY27

Solicitation # BD-27-1009-BSH01-BSH01-133509

BSH01 - Bureau of the State House

POSTED

DEADLINE

GSU - Electronic File Conversion Services

Solicitation # 50900-eRFP-001954-2027

Georgia State University is issuing a Request for Proposals under solicitation number 50900-eRFP-001954-2027 to secure a qualified supplier for Electronic File Conversion and Document Digitization Services. The contract consists of a one-year base term with four optional one-year renewals. The scope of work specifically involves the digitization of confidential records, including medical files, HR files, and employee personnel records. Key operational requirements include the maintenance of a documented chain of custody from pickup to final delivery and the ability to support the university's specific file naming conventions. The selection process involves a multi-stage evaluation where mandatory technical requirements are assessed on a pass/fail basis. The top three vendors with the highest technical scores will be invited to provide a solution demonstration. Applicants must provide extensive documentation, including past experience with universities, references from the last five years, quality control processes for OCR and indexing accuracy, and details on data storage and backup methods. Additionally, the university requires vendors to conduct background checks on personnel handling records, sign non-disclosure agreements, and provide evidence of cybersecurity insurance upon request. Proposals must be submitted via the GA@WORK Marketplace by October 8, 2026. Required submissions include supplier demographics, tax compliance forms, and detailed biographies of critical team members. The university also considers socioeconomic factors, requesting identification of small, minority-owned, women-owned, or Georgia-resident businesses. Final award decisions will be announced following the evaluation and negotiation process, subject to the standard protest period.

Georgia State University

POSTED

DEADLINE

Professional Book Scanner

Solicitation # 202700501/A

The Royal Canadian Mounted Police is soliciting bids for a professional book scanner system to digitize technical reference materials, historical documents, and reports. The required system must support originals up to DIN A2+ format and include an embedded computer, integrated display, a foot pedal for hands-free operation, and an adjustable V-shaped cradle for fragile or archival materials. Additionally, the contractor must provide OCR software supporting English and French with the ability to export to various formats including PDF/A-2b and DOCX. The scope of work encompasses the supply of hardware, specialized software, installation, and a comprehensive user demonstration on system operation and maintenance. This procurement is subject to the Policy on Reciprocal Procurement, limiting eligibility to Canadian Suppliers. Bidders must meet all mandatory technical evaluation criteria to be considered responsive, with the contract being awarded to the responsive bid with the lowest evaluated price. Security clearance at the Facility Access II (FA2) level is required for contractor resources. All initial deliverables must be received within sixty days of the contract award, and goods must be delivered Delivered Duty Paid (DDP) to Ottawa, Ontario. The contract also emphasizes green procurement, requiring the use of reusable, returnable, or recyclable packaging. Payment will be issued as a single payment upon successful inspection and acceptance by the Project Authority.

Royal Canadian Mounted Police

POSTED

DEADLINE

in about 4 hours

Recreating Water-Damaged Mortgage Records

Solicitation # CO1831-26

POSTED

DEADLINE

INFORMAL QUOTES - Mailing Services - Utility Billing

Solicitation # 2027-02

The City of University Park is soliciting informal quotes for solicitation 2027-02 to secure a turnkey solution for comprehensive utility bill printing, mailing, and electronic image archiving services for approximately 8,300 accounts. The contract is for a one-year term beginning in October 2026, with two optional annual renewals. The selected vendor will be responsible for the full print-and-mail lifecycle, including printing on 8.5 x 11 inch 24-pound white paper, folding, sealing, and providing single-window reply and pre-addressed remittance return envelopes. Key technical requirements include NCOALink address verification, coordination with digital billing partners WaterSmart and Invoice Cloud, and the maintenance of a secure cloud-based archive for bill images for at least 24 months. Proposals are due by September 29, 2026, at 3:00 PM via the OpenGov portal. Evaluation will be based on pricing, operational efficiency, reference feedback, and other staff-determined factors. Required submission documents include combined State of Texas certifications and a Conflict of Interest Questionnaire. Awardees must comply with ADA regulations, certify they do not boycott energy or firearms organizations, and provide a disclosure of interested parties per Texas House Bill 1295. Additionally, contractors must meet specific insurance mandates, including Commercial General Liability and Workers' Compensation, with policies written on a primary and non-contributory basis. Payment terms are Net 30, with monthly invoices submitted to the City's Accounting Department.

POSTED

DEADLINE

IFB #2027-08-VPA Records Emergency Response Services

Solicitation # 2027-08-VPA

The Virginia Port Authority is soliciting bids under IFB #2027-08-VPA for emergency records response and recovery services to protect and restore records, equipment, and facilities damaged by fire, water, Acts of God, or contamination. The scope of work covers VPA owned or leased sites across Norfolk, Portsmouth, Newport News, Warren County, and Richmond. Services include the recovery of paper-based, photographic, magnetic, and digital records, with a mandatory response time of 24 hours after a site is declared accessible. The contractor must adhere to strict packaging and marking standards, including the use of freezer paper for bound volumes and specific palletization requirements to ensure stability and identification retention during transit. Bids are due by 2:00 PM EDT on October 13, 2026, and must be submitted via email. Selection will be based on the bidder being fully qualified and best suited for the requirements. The contract requires bidders to provide proof of authority to transact business in Virginia, hazardous substance self-disclosure, and certification through the Commonwealth of Virginia's SWaM program if applicable. Awarded contractors must maintain commercially reasonable cybersecurity safeguards and cyber liability insurance. Payment terms are generally 30 days following the submission of invoices to the designated VPA email or physical address.

Virginia Port Authority

POSTED

DEADLINE

Medicare Billing Services

Solicitation # 1338

The State of Idaho is soliciting proposals under RFP 1338 for comprehensive Medicare Part A and Part B billing services to support four skilled long-term nursing care homes within the Idaho Division of Veterans Services. The selected contractor will be responsible for consolidated billing, including third-party insurance, and must implement a triple check process to ensure billing accuracy. The contract features an initial two-year term with the possibility of two additional two-year renewals, for a total anticipated duration of six years. Award will be made on an all-or-none basis, primarily evaluated by the total cost derived from fully burdened hourly rates for professional consultation and clerical data entry. Compliance requirements are stringent, requiring mandatory adherence to HIPAA regulations for the protection of health information and certification that personnel are not excluded from federal health care programs via the LEIE or Idaho Medicaid Exclusion List. Contractors must provide comprehensive insurance coverage, including cyber liability and general liability, with certificates submitted within five business days of the award. Proposals must be submitted electronically through the IPRO portal using specific submittal forms for background certifications, technical qualifications, and cost proposals. Performance involves a mix of remote and in-person engagement, including a mandatory in-person start-up meeting and monthly performance reviews.

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DEADLINE

Document Scanning

Solicitation # BD-27-1336-SCHOO-ADMIN-133157

Tewksbury Public Schools is soliciting proposals for document digitization services under the SWC FAC126 Massachusetts State Contract. The project involves the secure transport, scanning, and indexing of approximately 30 banker boxes of physical documents from the Central Office in Tewksbury to a designated facility. The scope of work requires the vendor to convert these records into high-quality PDF files, organized by specified categories such as department, student name, or date. Deliverables include the final digital files provided on secure external hard drives and a formal shred certificate following the secure destruction of the physical documents. The vendor must also provide a test scan for quality approval before full execution and retain all digital copies for 30 days after delivery. The performance period is estimated to run from October 5, 2026, through November 23, 2026, with a response deadline of September 30, 2026. A mandatory site visit was required for bid eligibility. Proposals must include a detailed timeline covering pickup, scanning, quality control, and final delivery. Additionally, the contract incorporates prevailing wage requirements as per an amendment dated September 15, 2026, and specifies that any discovered CDs or floppy disks must be returned to the original pickup location.

SCHOOLS - Tewksbury Public Schools

POSTED

DEADLINE

Rent Statement Mailing and Fulfillment ServicesThis subcontract for Rent Statement Mailing and Fulfillment Services supports prime contractors working on Providence Housing Authority projects in Rhode Island. The selected provider will be responsible for the monthly processing, stuffing, and mailing of approximately 2,600 tenant rent statements. This process involves inserting rent statements and number 9 return envelopes into number 10 window envelopes using high-volume stuffing and postage systems. All operations must be conducted in strict compliance with HUD rules and regulations to ensure the accurate delivery of the monthly statements. The solicitation is categorized under NAICS code 561410, with a response deadline set for September 25, 2026.

Providence Housing Authority

POSTED

DEADLINE

Request for Quotes - Monthly Mailing Services

Solicitation # IFB 2026.04

The Providence Housing Authority is seeking proposals for monthly mailing services to process tenant rent statements. The selected vendor will be responsible for providing and storing number 10 window envelopes and number 9 return envelopes, inserting approximately 2,600 rent statements and return envelopes monthly, and delivering them to the Providence-based Post Office using the authority's USPS permit via First-Class Bulk Mail. The scope also includes the occasional printing and insertion of additional color or black and white literature. The contract is intended for an initial two-year period with options to renew for up to five years. Proposals are due by September 25, 2026, and must include a cost proposal, a non-collusion affidavit, and certifications regarding non-segregated facilities and equal opportunity compliance. The contractor must adhere to all applicable HUD rules and regulations, as well as federal, state, and municipal laws, including specific non-discrimination and data security mandates. Successful bidders are required to provide comprehensive general liability insurance endorsements within seven days of the award. Payment will be processed through the PHA Finance Department upon submission of invoices referencing the specific contract number.

Providence Housing Authority

POSTED

DEADLINE

General Info

Agency

New Hampshire → School Department Facilities MaintenanceView Agency

NAICS

561410 - Document Preparation ServicesView NAICS

Place of Performance

NH, USA

Set-Aside

NONE

Documents

This scope was carved out of 19-26-Bid.

The full solicitation package (48 documents), including the RFP, is on the prime solicitation, not on this scope.

View the prime solicitation

Little Harbour Elementary School & Portsmouth Early Education Program (PEEP) Playground Improvements

AI Contract Breakdown

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No contract breakdown available.

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Timeline

PhaseClosed

PostedMar 20

subcontract

Response DeadlineApr 8

Deadline has passed

Submission Closed

04/08/2026, 06:00:28 PM UTC

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Organization & Contact Information

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AgencyNew Hampshire → School Department Facilities Maintenance

ContactsNo contacts available

OfficeN/A

Organization / Agency

New Hampshire → School Department Facilities Maintenance

View Agency Profile

Office AddressN/A

ContactsNo contact information available

Full Description

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Coordinate a community volunteer build event including logistics, safety briefings, and on-site management.

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