This Solicitation opportunity from Virginia was posted on September 14, 2026. The submission period has ended. Browse the details below for market research, or find similar active opportunities.

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IFB #2027-08-VPA Records Emergency Response Services

Closed

IFB-128207State & Local

Submission Closed10/13/2026, 06:00:00 PM UTC

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

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NAICS: 561410

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Stream 2.11 Information/Record Management/Recordkeeping Specialists

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Solicitation # WS3991178614

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Solicitation # BD-26-1299-1299C-1299L-134821

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Solicitation # AGENCY27-PURC-6552

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R711068Q_REQUEST FOR QUOTATION FOR EVIDENCE ACT CERTIFIED SCANNING AND DESTRUCTION OF PATIENT PAIN SCORE FILES IN ANAESTHESIA OFFICE AT MAIN BUILDING, NATIONAL UNIVERSITY HOSPITAL (NUH)

Solicitation # Doc2446904645

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Recorder Notification Program Services

Solicitation # 2027-IFB-00158

The County of San Mateo, through the Office of the Assessor-County Clerk-Recorder & Chief Elections Officer, is soliciting bids for a Recorder Notification Program to comply with California Government Code section 27297.7. The selected contractor will be responsible for implementing a secure system to identify, process, and mail notifications to parties executing covered documents, such as deeds and mortgages, within a statutory 30-day window. Key operational requirements include matching Assessor's Parcel Numbers to mailing addresses, producing notification letters using approved templates, and maintaining a reliable, auditable process for mailing and reporting. The contract is structured as an Invitation for Bid (IFB), with the award granted to the lowest-priced responsive and responsible bidder. The agreement is scheduled to commence in January 2027 for an initial one-year term, with the possibility of two additional one-year renewals, not to exceed three years in total. Performance is measured by strict service level agreements, requiring 100% of eligible notices to be mailed within 20 calendar days of recordation. The contractor must adhere to various legal and regulatory standards, including HIPAA, the Americans with Disabilities Act, and Section 504 of the Rehabilitation Act, while maintaining records for three years after final payment. Bids are due by November 10, 2026, via the OpenGov portal, and must include a fully executed bid sheet, proof of minimum qualifications as a prime contractor, and required tax and legal certifications.

Office of Assessor-County Clerk- Recorder & Chief Elections Officer

POSTED

10 days ago

DEADLINE

in 11 days

AI Contract Overview

The Virginia Port Authority is soliciting bids under IFB #2027-08-VPA for emergency records response and recovery services to protect and restore records, equipment, and facilities damaged by fire, water, Acts of God, or contamination. The scope of work covers VPA owned or leased sites across Norfolk, Portsmouth, Newport News, Warren County, and Richmond. Services include the recovery of paper-based, photographic, magnetic, and digital records, with a mandatory response time of 24 hours after a site is declared accessible. The contractor must adhere to strict packaging and marking standards, including the use of freezer paper for bound volumes and specific palletization requirements to ensure stability and identification retention during transit. Bids are due by 2:00 PM EDT on October 13, 2026, and must be submitted via email. Selection will be based on the bidder being fully qualified and best suited for the requirements. The contract requires bidders to provide proof of authority to transact business in Virginia, hazardous substance self-disclosure, and certification through the Commonwealth of Virginia's SWaM program if applicable. Awarded contractors must maintain commercially reasonable cybersecurity safeguards and cyber liability insurance. Payment terms are generally 30 days following the submission of invoices to the designated VPA email or physical address.

General Info

Virginia Port Authority seeks emergency records recovery services; bids due October 13, 2026.

Agency

Virginia Port Authority

NAICS

561410 - Document Preparation Services

Place of Performance

Hampton Roads, VA, USA

Set-Aside

NONE

Documents

IFB #2027-08-VPA Records Emergency Response & Recovery Services

ifb

High

AI Contract Breakdown

Uniform Contract Format

Timeline

PhaseClosed

PostedSep 14

Solicitation

Response DeadlineOct 13

Deadline has passed

Submission Closed

10/13/2026, 06:00:00 PM UTC

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Organization & Contact Information

AgencyVirginia Port Authority

Contacts1 person available

OfficeN/A

Organization / AgencyVirginia Port Authority

Office AddressN/A

Contacts

Meg Guerriero

contact@example.gov

+1 (555) 000-0000

Full Description

The purpose of this Invitation for Bids (IFB) is to solicit bids from qualified Bidders to perform records response and recovery services for records folders, containers, or boxes of records/holdings, equipment, and/or facilities for the Virginia Port Authority.