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Conference Facility Rental Services

Active
State & Local

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

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This contract pertains to the rental of accessible conference facilities in Massachusetts specifically designed to accommodate judicial events, training sessions, and meetings. The facilities must offer flexible capacity options to suit varying group sizes and be fully compliant with the Americans with Disabilities Act (ADA) to ensure accessibility for all attendees. This service supports the operational needs of the Trial Court system in Massachusetts, providing suitable venues for official court-related functions. The contract, categorized under NAICS code 532291, is structured as a subcontract and was initially posted in August 2025, with a response deadline extending until October 2028, allowing for ongoing submissions. Although some details such as solicitation number, agency office address, or point of contact are not specified, the main purpose centers on securing reliable and ADA-compliant venue solutions to facilitate effective judicial proceedings and educational events across the state.

General Info

Rental of ADA-compliant, flexible conference facilities in Massachusetts for judicial events and training.

Agency

Massachusetts → Trial CourtView Agency

NAICS

532291 - Home Health Equipment RentalView NAICS

Place of Performance

MA, USA

Set-Aside

NONE

Documents

This scope was carved out of BD-26-1107-1107T-TRC01-120387.

The full solicitation package (9 documents), including the RFP, is on the prime solicitation, not on this scope.

View the prime solicitation

Mtc-Ocm-Catering, Conf Space & Hotels

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Timeline

Posted

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Response Deadline

Submission deadline

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Organization & Contact Information

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AgencyMassachusetts → Trial Court
ContactsNo contacts available
OfficeN/A
Organization / Agency
Massachusetts → Trial Court
View Agency Profile
Office AddressN/A
ContactsNo contact information available

Full Description

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Provide accessible conference facilities in Massachusetts for judicial events, trainings, and meetings with variable capacity and ADA compliance.

Similar Contracts

Same NAICS industry code

More opportunities from Massachusetts → Trial Court

Same awarding agency

NAICS: 722320
SLED
Mtc-Ocm-Catering, Conf Space & Hotels
Solicitation # BD-26-1107-1107T-TRC01-120387
The Massachusetts Trial Court has issued a Request for Response (RFR) seeking to establish a list of qualified vendors capable of providing catering services, conference space, and overnight hotel accommodations throughout Massachusetts to support court-related events and functions. This solicitation, identified by number BD-26-1107-1107T-TRC01-120387, targets vendors able to meet specialized hospitality needs for various divisions of the Judicial Branch, with the primary place of performance being within the state of Massachusetts. The contract anticipates a fixed-price structure and estimates an available budget of approximately one million dollars, though no minimum purchase guarantees are made. Participating vendors are required to submit numerous mandatory forms including bidder response templates, certifications of non-collusion, vendor acceptance acknowledgments, prompt pay discount offers, and agreement to a strict no-contact policy designed to ensure fairness in procurement communications. Proposals must provide detailed information on offered meal services, menus and pricing, conference room capacities, handicap accessibility, AV service capabilities, and adherence to Massachusetts health licensing and safety regulations. Inspection and acceptance will occur at delivery sites within Massachusetts, with vendors bearing risk of loss during transit and responsible for timely, compliant deliveries. The evaluation process emphasizes responsiveness to submission requirements, bidder qualifications, competitive pricing, and compliance with solicitation conditions without formal scoring weights or technical rating hierarchies. Payments are processed via electronic funds transfer under Commonwealth policies, and vendor contracts forbid gratuity or penalty fees and prohibit alcohol purchases. Environmental sustainability is encouraged through potential substitution with Environmentally Preferable Products. The procurement will be conducted via the Commonwealth’s COMMBUYS platform with a submission deadline in 2025, and vendors must compile a single PDF submission that meets all solicitation instructions and deadlines.
Caterers

POSTED

12 months ago

DEADLINE

in about 2 years
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