Mtc-Ocm-Catering, Conf Space & Hotels

The Massachusetts Trial Court Office of Court Management is soliciting qualified vendors to provide catering, conference space, and hotel accommodations for the Judicial Branch. This procurement is divided into three categories: catering and food delivery services only, conference space with catering, and conference space with both catering and hotel accommodations. The estimated contract value is 1 million dollars with a three year duration, featuring an estimated start date of October 15, 2025, and an anticipated award date of October 31, 2028. Vendors must provide competitive pricing for room rates and facility fees and must possess a current municipal board of health license to serve food. The selection process utilizes pass/fail gates for mandatory specifications, with weighted evaluation based on bidder qualifications, competitive pricing, and compliance with guidelines. The Trial Court reserves the right to use a Best and Final Offer process. Awarded vendors must adhere to strict security protocols, including mandatory criminal background checks and annual CORI screenings for all staff. Administratively, the contract requires the use of EFT for payments within a 45 day cycle and mandates that all responses be submitted via the COMMBUYS portal by September 17, 2025. Required submission documents include a Bidder Response Form, Certificate of Non-Collusion, No Contact Policy Acknowledgement, Vendor Acceptance Form, and a Prompt Pay Discount Form.