Conference Logistics & Event Operations Management

The contract involves the comprehensive management of end-to-end logistics for AbSciCon 2026, a large-scale academic conference, with responsibilities including venue coordination, scheduling, attendee registration, and seamless on-site operations. The contractor will be tasked with ensuring all logistical elements are executed efficiently to support a high-profile scientific gathering, requiring coordination with multiple stakeholders, timing precision, and robust contingency planning. This work is critical to the conference’s success, demanding expertise in event operations, facility management, and attendee services at an organizational level. This subcontract is issued by NASA Headquarters under the National Aeronautics and Space Administration, classified under NAICS code 561920 for other support services for conventions and trade shows. The solicitation was posted on April 27, 2026, with a response deadline of July 18, 2026, at 3:59 a.m. EST, and the place of performance is in Washington. The nature of the contract requires the contractor to operate independently while aligning with NASA’s standards for professionalism, compliance, and execution, with no specific set-aside provisions indicated. All activities must be completed in support of a federally sponsored scientific event held in the nation’s capital.