County Employee Appreciation Picnic Services

San Bernardino County has issued Request for Proposal CAO127-CAO5-6497 for the planning and coordination of its annual County Employee Appreciation Picnic. The selected contractor will be responsible for the comprehensive management of the event, including registration, parking, food, non-alcoholic beverages, games, activities, and tournaments. The services are anticipated to be performed at Glen Helen Regional Park for a maximum term of five years, spanning from 2027 to 2031, although the contractor must remain flexible to relocate to an alternate venue if necessary. Proposals must be submitted electronically via the ePro system by October 30, 2026. The County will utilize a best value evaluation process, weighting qualifications and experience at 30 percent, cost at 30 percent, technical review at 25 percent, presentations at 10 percent, and references at 5 percent. Required submission documents include a detailed work plan, staffing plan with key personnel resumes, two years of financials, and several mandatory certifications regarding debarment, insurance, and the employment of former county officials. Contractors must adhere to strict confidentiality standards regarding participant information and comply with all applicable health, safety, and environmental statutes.