CONSULTING SERVICES FOR FACILITY FIRE CODE COMPLIANCE AUDITS IN ACCORDANCE WITH ONTARIO REGULATION 213/07 (FIRE CODE)

The Regional Municipality of Halton is soliciting proposals for consulting services to conduct fire code compliance audits for its corporate, housing, and long-term care facilities. The objective is to assess apparent compliance with Ontario Regulation 213/07 through visual inspections of accessible areas and reviews of available records, such as fire safety plans and maintenance documentation. Key deliverables include individual fire code compliance audit reports for each facility, which must classify findings as non-compliance or recommended improvements, provide priority risk ratings, and include Class D budget estimates for corrective actions. Additionally, the consultant must provide a prioritized improvement spreadsheet in Microsoft Excel. The contract is awarded based on a weighted evaluation where the technical proposal accounts for 70% and the cost proposal accounts for 30%. To be considered, technical proposals must meet a minimum score threshold of 70%. The technical evaluation focuses on the understanding of the scope of work, the proponent's organizational profile and certifications, and the qualifications of the project team. The period of performance begins upon award and continues until all deliverables are approved in writing by the Region. Selected consultants must adhere to strict operational requirements, including obtaining necessary police record checks and vulnerable sector checks for personnel. The Regional Municipality of Halton must be named as an additional insured on all insurance policies. Payments are processed via Electronic Funds Transfer within 30 days of receiving monthly invoices, which must be detailed by task, phase, and team member. All proposals must be submitted electronically via the designated bidding system by October 20, 2026.