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This Solicitation opportunity from California was posted on May 23, 2025. The submission period has ended. Browse the details below for market research, or find similar active opportunities.

CR24-235723.OAH.TranscriptionServices

Closed
CR-24-235723State & Local

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

Active Opportunities Like This One

NAICS: 561410
New
SLED
Municipal Records Digitization and Document Management Services
Solicitation # 2027-10
The Town of Cave Creek is issuing a Request for Information (RFI) under solicitation number 2027-10 to identify professional services for the digitization, organization, and preservation of municipal records. The project involves the conversion of approximately 462 boxes containing an estimated 1.1 million images, including financial documents, engineering plans, building permits, and historical records. The Town seeks industry recommendations on full-color scanning, quality assurance, and document-level indexing to enable retrieval by parcel number, permit number, property address, customer name, or keywords. A key requirement is the integration of these digital records with existing systems, specifically Laserfiche and SmartGov, while ensuring compliance with records-retention standards and the safe handling of fragile or oversized materials. This RFI is intended for market research and planning purposes only and does not constitute a formal solicitation for bids or a binding contract. The Town is evaluating the feasibility of a six-month completion timeline and is seeking non-binding budgetary pricing and information on available cooperative purchasing contracts for Arizona municipalities. Responses must be submitted electronically through the OpenGov Procurement Portal by November 19, 2026. The primary point of contact for this effort is Monique Harris, Procurement Administrator.
Procurement

POSTED

1 day ago

DEADLINE

in 9 days
NAICS: 561410
New
SLED
EMS and Ambulance Transport Debt CollectionThis subcontract for EMS and Ambulance Transport Debt Collection involves the end-to-end recovery of delinquent medical receivables for prime contractors serving the City of Lauderdale Lakes. The selected provider will be responsible for debtor research, skip tracing, and managing all collection correspondence and telephone outreach. All activities must be conducted in strict accordance with Florida debt collection laws and HIPAA regulations, with a focus on managing payment arrangements and financial reconciliation. Qualified candidates must possess at least five years of specialized experience in EMS collections. Key deliverables include the remittance of collected funds and the submission of detailed monthly status reports. The solicitation was posted on November 6, 2026, with a response deadline of December 2, 2026, falling under NAICS code 561410.
Finance

POSTED

5 days ago

DEADLINE

in 21 days
NAICS: 561410
New
Federal
Document Digitization & ScanningThis subcontract opportunity, titled Document Digitization and Scanning, supports prime contractors on Department of Defense environmental liabilities projects for W2SD Endist Baltimore. The scope of work involves the physical inventory and digitization of legacy environmental documents, utilizing high-speed industrial scanners and OCR software to produce indexed electronic files. All activities, including high-volume scanning and electronic filing, must be performed in strict accordance with established data privacy and handling standards. The project falls under NAICS code 561410 and was posted on November 6, 2026. Interested parties must submit their responses by the deadline of December 4, 2026, at 3:00 PM.
W2SD Endist Baltimore

POSTED

5 days ago

DEADLINE

in 23 days
NAICS: 561410
New
Federal
Environmental Records & Information Management (RIM)The Environmental Records and Information Management subcontract, issued by the Department of Defense under W2SD Endist Baltimore, focuses on the organization, migration, and maintenance of environmental and audit records for prime contractors working on DLA environmental liabilities projects. The scope of work includes applying specific metadata and retention requirements, supporting the migration of data sets, and managing website content. All activities must be performed within Government-approved SharePoint and Microsoft 365 environments to ensure compliance with federal records management standards. This opportunity falls under NAICS code 561410 and requires the delivery of a fully organized digital record system. Interested parties should note the response deadline of December 4, 2026, at 3:00 PM. The primary objective is to ensure that all environmental data is accurately migrated and maintained according to strict regulatory guidelines.
W2SD Endist Baltimore

POSTED

5 days ago

DEADLINE

in 23 days
NAICS: 561410
New
International
Virtual Real-Time Computerized Note-Taking ServicesThis subcontract involves providing virtual real-time computerized note-taking services for prime contractors working on projects for the Government of Canada's Department of Public Works and Government Services. The selected provider will attend virtual meetings, workshops, and training sessions to produce electronic notes and transcripts in English, French, or bilingual settings. The contractor is responsible for supplying all necessary equipment and software to ensure seamless delivery of these services. Performance will take place within the National Capital Region, specifically covering Ottawa and Gatineau. All assigned personnel are required to hold Reliability Status to meet security requirements. Interested parties must submit their responses by December 1, 2026, under NAICS code 561410.
Department of Public Works and Government Services

POSTED

5 days ago

DEADLINE

in 20 days
NAICS: 561410
New
International
NCCS_ITQ26006OP_R742040_Provision of Editorial and Related Services for NCCS Research Report Book 2025–2027
Solicitation # Doc2461551788
National Cancer Center Singapore is seeking proposals for the provision of editorial and related services for the NCCS Research Report Book covering the period from 2025 to 2027. ALPS Pte Ltd is managing the publication and award process on behalf of the center. Interested suppliers must submit their proposals through the Ariba system by the strict deadline of November 27 at 3:00pm Singapore time. All detailed requirements and applicable terms and conditions are provided within the solicitation documentation.
ALPS Pte. Ltd.

POSTED

5 days ago

DEADLINE

in 16 days
NAICS: 561410
New
SLED
Medical Imaging Copying and Legal Disclosure ServicesThis subcontract for Medical Imaging Copying and Legal Disclosure Services involves supporting prime contractors on legal disclosure projects for the San Mateo Medical Center. The selected provider will be responsible for duplicating X-ray films and CDs, managing subpoena release date logic, and maintaining detailed chain-of-custody activity logs. To fulfill these requirements, the contractor must utilize medical-grade film duplication equipment and specialized CD burning hardware. Strict adherence to HIPAA compliance and the signing of Statements of Confidentiality are mandatory for this engagement. The scope of work concludes with the delivery of duplicated imaging sets and the submission of monthly activity reports. Interested parties should note the response deadline of December 2, 2026, for this opportunity under NAICS code 561410.
Health - SMMC

POSTED

7 days ago

DEADLINE

in 21 days
NAICS: 561410
International
Integrated Publication, Design and Engagement Services with the IPCC Working Group II Technical Support Unit
Solicitation # Doc2863875422
Singapore Management University is soliciting proposals for integrated publication, design, and engagement services to support the Intergovernmental Panel on Climate Change (IPCC) Special Report on Climate Change and Cities (SRCities) under the Seventh Assessment Cycle. The scope of work is divided into four modules: copyediting of approximately 2,000 pages adhering to GB English and IPCC terminology, layout and typesetting to produce print and online-ready files using specific IPCC templates, optional design services for communication materials, and optional engagement services for expert outreach and media analysis. The contract period of performance is scheduled from January 1, 2027, to June 30, 2027, with critical milestones including the delivery of the Summary for Policymakers in March 2027 and the full report between late March and May 2027. Award evaluation is weighted at 70 percent for quality and 30 percent for pricing. Quality is assessed based on prior experience with large-scale scientific or intergovernmental reports, InDesign proficiency, confirmed capacity for rapid turnaround, and the provision of at least two project references. Proposals must be submitted via the designated sourcing event portal by the deadline, as late or incomplete submissions will be disqualified. Payment is issued within 30 days of receiving an electronic invoice. Suppliers are required to maintain strict confidentiality regarding all project information during and after the contract term.
Singapore Management University

POSTED

7 days ago

DEADLINE

in 12 days
NAICS: 561410
International
TSPS – Five (5) Technical Writers
Solicitation # W6369-26-X028
The Department of National Defence is seeking a contractor to provide Task Based Professional Services to support the DRDC Editorial Office. The requirement involves the provision of five Technical Writer resources under Stream 3.10 to ensure the timely execution of high quality publications. This solicitation, numbered W6369-26-X028, is for a single contract with a fixed term of three years and no options for extension. The work will be performed in the National Capital Region of Canada, and responses must be submitted by November 18, 2026.
Department of National Defence

POSTED

8 days ago

DEADLINE

in 7 days
NAICS: 561410
International
RFP - Document Accessibility Services
Solicitation # Doc5821214840
The City of Toronto is seeking proposals for Document Accessibility Remediation Services under solicitation number Doc5821214840. The city intends to award the contract to the highest-ranked supplier that meets the specified requirements. All solicitation documents are hosted exclusively on the SAP Ariba e-bidding platform, and interested parties must be registered within this system to view documents or submit a response. The submission deadline is December 15, 2026, at 12:00 p.m. local time in Toronto, or the time indicated by the countdown clock in the online procurement system. All bids must be submitted through SAP Ariba to be considered. New suppliers can register via the City of Toronto's official business registration page to participate in this procurement process.
City of Toronto

POSTED

9 days ago

DEADLINE

in about 1 month
NAICS: 561410
Federal
The Contractor shall provide all personnel, labor, management, supervision, planning, and administration to provide Photography, Energy Technology Visual Collection (ETVC), and Digital Imaging Servic…The Department of Energy Office of Management is seeking a contractor to provide comprehensive photography, digital imaging, and Energy Technology Visual Collection services for the Office of Administrative Management and Support Services. The selected provider will be responsible for all necessary personnel, labor, management, supervision, planning, and administration to execute these visual services. This opportunity is listed as a forecast and is set aside for small businesses under NAICS code 561410. The work is expected to be performed in the District of Columbia, with Alexton Incorporated identified as the incumbent contractor.
Office of Management

POSTED

10 days ago

DEADLINE

N/A
NAICS: 561410
Federal
8(a) Direct Award to Alexton Incorporated for Printing and Copy Management Services The period of performance is 04/01/2024 to 03/31/2027 consisting of 1 base and 2 option periods. REQ 24MA000238 $22…This 8(a) direct award contract is granted to Alexton Incorporated to provide printing and copy management services for the Department of Energy's Office of Management. The agreement is valued at 222,000 dollars and is categorized under NAICS code 561410. The period of performance runs from April 1, 2024, through March 31, 2027, structured as one base period and two option periods. The work is to be performed in the District of Columbia under requisition number 24MA000238.
Office of Management

POSTED

10 days ago

DEADLINE

N/A

General Info

Agency

California Department of General Services

NAICS

561410 - Document Preparation Services

Place of Performance

CA, USA

Set-Aside

disabled_veteran_business_enterprise

Documents

5
PDF, High priority: read this firstspecifications
High
DOCX, High priority: read this firstamendment
High
DOCX, High priority: read this firstifb
High
DOCX, High priority: read this first91 pages · ifb
High
DOCX, High priority: read this firstq-and-a
High

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Timeline

1 update
PhaseClosed
Posted

Solicitation

Deadline changed

Response deadline changed from Jun 24, 2025 to Jun 17, 2025.

Response Deadline

Deadline has passed

Submission Closed

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Organization & Contact Information

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AgencyCalifornia Department of General Services
Contacts1 person available
OfficeN/A
Organization / AgencyCalifornia Department of General Services
Office AddressN/A
Contacts
Allison Lee
contact@example.gov

Full Description

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IFB CR24-235723.OAH.TranscriptionServices

More opportunities from California Department of General Services

Same awarding agency

NAICS: 541511
SLED
Data Migration SpecialistThis subcontract for a Data Migration Specialist supports the California Department of General Services Office of Administrative Hearings. The primary objective is to execute the extraction, transformation, and loading of data from a legacy Practice Manager system into a new CMS. This process involves the development of detailed Data Migration Plans and Mapping Specifications to ensure the accurate recreation of reports, email, note, timeslip, calendar, and document templates. The project concludes with the delivery of a Template Inventory and a Migration Validation Report to verify data integrity. The solicitation was posted on November 19, 2025, with a response deadline of December 17, 2026, falling under NAICS code 541511.
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NAICS: 541512
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IT Systems Implementation & Integration ServicesThis subcontract for IT Systems Implementation and Integration Services supports the California Department of General Services Office of Administrative Hearings. The scope of work involves the technical implementation, configuration, and integration of a Case Management System, including functional and technical analysis, application performance benchmarking, and workflow time studies. The project utilizes Azure DevOps for sprint management and requires the execution of unit, system, integration, and end-to-end testing. The final deliverables include a fully configured CMS and detailed performance reports. The opportunity is listed under NAICS code 541512 with a response deadline of December 17, 2026.
Computer Systems Design Services

POSTED

12 months ago

DEADLINE

in about 1 month
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NAICS: 513210
SLED
CMS Software License Provider (SaaS/COTS)This subcontract opportunity is for a CMS Software License Provider to supply the core Case Management System software platform for prime contractors working on California Department of General Services Office of Administrative Hearings projects. The selected provider will deliver a secure, licensed SaaS or COTS platform designed for case processing, electronic document management, and e-filing functionality, with specific capabilities for time tracking and filing fee configuration. The solicitation is categorized under NAICS code 513210 and was posted on November 19, 2025, with a response deadline of December 17, 2026. This contract focuses on providing a functional and flexible software environment to streamline administrative hearing operations for the state of California.
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POSTED

12 months ago

DEADLINE

in about 1 month
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NAICS: 541519
SLED
Post-Implementation Support & MaintenanceThis subcontract for Post-Implementation Support and Maintenance focuses on providing technical support and system stabilization for prime contractors working on California Department of General Services Office of Administrative Hearings projects. The scope of work involves managing support tickets during a 90-day stabilization period, which includes the delivery of Day-1 support ticket logs, Day-1 incident reports, and a final stabilization sign-off. The opportunity is categorized under NAICS code 541519 and was posted on November 19, 2025, with a response deadline of December 17, 2026. This engagement ensures that systems are properly stabilized and maintained through detailed incident reporting and rigorous ticket tracking to meet the agency's operational requirements.
Other Computer Related Services

POSTED

12 months ago

DEADLINE

in about 1 month
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NAICS: 611430
SLED
IT Training & Organizational Change Management (OCM)This subcontract for IT Training and Organizational Change Management supports prime contractors on projects for the California Department of General Services Office of Administrative Hearings. The primary objective is to prepare users and administrators to operate the CMS while facilitating organizational change activities to ensure a seamless transition from legacy systems. The service provider is responsible for delivering a DGS-approved Organizational Change Plan and ensuring all relevant staff are fully trained. This opportunity falls under NAICS code 611430 and has a response deadline of December 17, 2026.
Professional and Management Development Training

POSTED

12 months ago

DEADLINE

in about 1 month
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NAICS: 511210
SLED
Rfp 37224 - Case Management System (CMS) Replacement, Implementation And Ongoing Support
Solicitation # 0000037224
The California Department of General Services (DGS), Office of Administrative Hearings (OAH), has issued Request for Proposal (RFP) 37224 for the replacement, implementation, and ongoing support of a new Case Management System (CMS) to modernize and improve administrative hearing processes. This procurement seeks a comprehensive solution that will replace the outdated Practice Manager system with a contemporary, cloud-capable, hybrid work-model system ensuring compliance with state IT standards and security frameworks including NIST, HIPAA, SOC 2, and WCAG 2.2 accessibility guidelines. The contract term is planned for five years, beginning with a 33-month implementation phase followed by maintenance and operations. Key deliverables during implementation include detailed requirements documentation, workflow time studies, process improvement assessments targeting at least a 15% reduction in staff workflow times, system design specifications, user stories, wireframes, and a detailed project plan with KPIs. The procurement process incorporates multiple addenda and Q&A documents that elaborate on submission procedures, clarifications on technical and integration requirements including data migration and document management, confidentiality under the California Public Records Act, and protest procedures. The proposal evaluation methodology centers on a best-value selection approach with scored components including a mandatory technical response, optional solution requirements, and a critical interview/demonstration phase requiring a minimum pass score. Contract administration includes invoicing primarily through an online payment portal, with provisions for physical mailing and email as alternatives. Though no federal FAR clauses formally apply, general provisions and special terms outlined in exhibits govern contract performance. Security and confidentiality requirements emphasize robust encryption, access controls, and breach reporting related to Protected Health Information (PHI). Additionally, the solicitation mandates that bidders submit representations and certifications related to socioeconomic preferences (including Small Business and Disabled Veteran Business Enterprise statuses), conflict of interest disclosures, and compliance with state contracting laws. Mandatory pre-proposal conferences and multiple addenda have adjusted key dates, with the final proposal due date extended to February 13, 2026. The award will be issued to the highest-ranked proposal demonstrating the best technical merit and cost effectiveness in meeting the OAH’s case management modernization goals.
Software Publishers

POSTED

12 months ago

DEADLINE

in about 1 month
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