CRFQ-0314-HST2600000003-1 | Safety Information System Service Computer System

The contract solicitation CRFQ-0314-HST2600000003-1 seeks a vendor to provide a Safety Information System Service Computer System for the West Virginia Office of Miners’ Health, Safety, and Training, with performance centered in Charleston, WV. The scope involves comprehensive operations and maintenance of legacy systems including VMS and Charon VAX, 24/7 technical support for 75 users, data processing, and modernization efforts to deploy a web-based inspection reporting portal integrated via API with existing backend infrastructure. Key deliverables include overnight batching of field inspection data, system availability with one-hour response times for critical issues, secure data synchronization ensuring next-day availability, and full compliance with state-specific security and accessibility mandates. All technical requirements are mandatory and non-negotiable; failure to meet any will result in disqualification, and the award will follow a Lowest Price Technically Acceptable (LPTA) model where only the lowest-cost compliant offer is selected. The vendor must adhere to rigorous security and operational standards including FIPS 140-2 encryption, NIST data destruction protocols, CSA STAR self-assessment, Section 508 accessibility compliance, and strict separation of duties with mandatory non-disclosure agreements. All personnel must pass criminal background checks under West Virginia law, with immediate removal required for any security violation or conflict of interest. The contract prohibits used or refurbished goods, mandates cyber and commercial crime insurance, and requires a business continuity and disaster recovery plan. Data handling is tightly controlled: no trade secrets are protected, all submissions are public records, and security logs must be provided in CSV format upon request. Subcontractors must comply with all prime contractor obligations, and contract modifications require written approval from the Agency, Purchasing Division, and Attorney General’s Office. Proposals must be submitted electronically via wvOASIS by June 16, 2026, and must include proof of technical qualifications, insurance, and a completed pricing page; non-compliance leads to immediate disqualification. The contract is structured as an open-end service agreement with a one-year initial term and potential for renewal, contingent upon legislative appropriation, and payment will be made via electronic funds transfer or P-Card upon receipt of proper invoices.