CRFQ-0511-MIS2700000001-2 | VISUAL DATA ANALYTICS SOFTWARE, TABLEAU OR EQUAL

The solicitation CRFQ-0511-MIS2700000001-2 seeks visual data analytics software, specifically Tableau 8 Core Base Server or an equal alternative, along with seventy-one Tableau Creator user licenses, ten Tableau E-learning Creator licenses, and Premier Success Support, all to be delivered to the State of West Virginia’s Health and Human Resources agency at One Davis Square, Suite 400, Charleston, WV. The contract is structured as a one-time purchase or fixed-period agreement with no automatic renewal, and performance must be completed within one fiscal year, with a stated delivery deadline of August 10, 2026. All items must conform to exact specifications, and any alternate products require documented proof of equivalence. Deliveries are F.O.B. destination, with inspection and acceptance occurring at the agency’s location, and rejected items must be returned at the vendor’s expense unless the error is attributable to the state. The state retains the right to accept or reject goods per its procurement regulations, with warranties requiring all products to be free from defects and fit for their intended purpose. The solicitation, posted July 21, 2026, with responses due by August 4, 2026, is administered by the West Virginia Department of Administration’s Purchasing Division, with Crystal G. Hustead serving as the primary point of contact for all procurement matters. Proposals must be submitted electronically through the wvOASIS portal or via fax or paper if required, and must not be password-protected or encrypted to ensure immediate availability at bid opening. No federal FAR clauses are incorporated; instead, the contract relies on state-level provisions covering arbitration, modifications, warranty, insurance, assignment, and emergency purchases, among others. Vendors must maintain commercial general liability and cyber liability insurance, be current on all state licenses and taxes, and not owe any outstanding debts to the state. All submissions are public records under West Virginia’s Freedom of Information Act, with no trade secret protections afforded. The state requires compliance with non-lobbying, anti-trust assignment, telecommunications equipment restrictions, and recovered materials procurement policies. While no formal evaluation factors or weights are detailed, award will prioritize cost-effectiveness and technical acceptability, with the possibility of awarding to the next highest scoring bidder if the top offer is disqualified. Payment will be made via electronic funds transfer or state purchasing card only after receipt of an accurate invoice and upon delivery, with no federal fund