Custom Plaques for National Blue Ribbon Schools

Amendment 0001 - The Department's responses to questions received are provided below: 1. The solicitation lists a satin brass plate personalized 6 x 4" under ITEM but under DESCRIPTION it says the personalized plate is gold with black inscription. Should the plate be gold or satin brass? The plate should be a satin brass plate. The imprint on the satin brass plate should be black. 2. The art medallion says 5 x 5.5" round. Please clarify if it should be 5 inches round or 5.5" round. Please quote a price for a custom 5.875" diameter x .125" thick clear acrylic medallion with gold foil hot stamp imprint with blue background print. 3. Question: Will the custom framed plaques require an acrylic/plexi glass protection or will they be constructed without any protective glass material? There is no protective glass. To clarify, the requirements are: - 12" x 15" rosewood finish frame - Blue suede matte background - Custom 5.875" diameter x .125" thick clear acrylic medallion with gold foil hot stamp imprint with blue background print - 3.875" x 5.875" satin brass plate - Black imprint - 2 lines of personalization Packaging: - Poly bagged, corrugated carton labeled with school name This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. The solicitation for commercial services is being conducted in conjunction with FAR Part 13. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-89-1. The NAICS Code is 323111, Commercial Printing (except Screen and Books), and the size standard is 500 employees. The U.S. Department of Education's National Blue Ribbon Schools Program honors exemplary public and private schools whose students achieve at very high levels or have made significant progress and helped close gaps in achievement, especially among disadvantaged and minority students. Each year an Award Ceremony is held in their honor. Custom plaques are required to recognize the awardees. This is a Request for Quotation for information on custom plaque production. The firm selected to receive an offer from the Department is required to register in the System for Award Management (SAM) and to maintain active registration during the life of the contract. SAM can be accessed at https://www.sam.gov. Firms shall include their DUNS number in their quote. If the firm does not have a DUNS number, it should contact Dun and Bradstreet directly to obtain one. The firm selected for an offer from the Department will need to provide Offeror Representations and Certifications prior to any award. Requirement ITEM: Plaques 12X15 Rosewood finish frame with custom foil art medallion 5" x 5 1/2" round, satin brass plate personalized 6" x 4" with inscription matted on blue suede. Each plaque must have packaging and mailing labels so that items can be mailed to awardees. DESCRIPTION: Mating should be dark blue; medallion is clear plastic with gold inscription. Personalized plate is gold with black inscription. (See Attached) QTY = 355 ea, shipped to address below, zip code 20202. Each plaque must be individually labeled and boxed with foam to ensure they will not be damaged during moving and shipping. It is imperative that the plaques be completed and boxed in full alphabetical order prior to shipping to the Department of Education on or before October 24, 2016. Upon receipt and final review, should corrections or changes be needed, the company must be able to provide corrected items within two days of notification from Department Staff; these items must be shipped within a two day window to ensure inclusion for final shipping to the venue on or before Wednesday, October 26, 2016. Damages include but are not limited to (correcting spelling errors, damage to frame, or plaque or color correction, etc.). Note: Actual totals for the order may increase or decrease, the number above is an estimate, the vendor is requested to provide firm fixed pricing for plaque production, shipping, corrections, etc.). All items are to be shipped to below address: Robin Dixon- Jefferson U.S. Department of Education 400 Maryland Avenue, SW, RM 5E109 Washington, DC 20202 Quote Instructions - Organization and Content of the Quote The quote must contain all information necessary to determine that the organization can meet the technical requirements, including delivery dates. Photos, links to plaque catalogs, etc. shall be provided. The Price Quote must include a firm-fixed price quote for custom plaques that meet the exact requirements identified above, including production of 355 custom plaques, with packaging, and shipping costs, etc. Basis for Award Award will be made on a best value basis considering the following factors: 1. Technical Quality of offered plaques 2. Price All quotes received will be evaluated and fairly considered. After reviewing all initial quotes, at the Department's discretion, prior to award and to determine the best value quote, the highest rated firm(s) may be requested to provide an actual sample of a plaque that matches the requirements stated in the RFQ. Sample plaques, if requested, shall be delivered to: Robin Dixon- Jefferson U.S. Department of Education 400 Maryland Avenue, SW, RM 5E109 Washington, DC 20202 Terms and Conditions The following FAR and EDAR provisions and clauses apply to the RFQ and any resulting purchase order. 1. 52.252.-2 Clauses Incorporated By Reference (Feb 1998) This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es): Education Department Acquisition Regulation (EDAR) provisions can be reviewed at http://edocket.access.gpo.gov/2011/pdf/2011-4660.pdf. Federal Acquisition Regulation provisions and clauses can be reviewed at: http://www.acquisition.gov/far/loadmainre.html 2. 52.212-4 Contract Terms and Conditions-Commercial Items (MAY 2015) 3. 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders-Commercial Items. (JUN 2016) Under 52.212-5, the Contracting Officer has indicated the following clauses as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial items: X (4) 52.204-10, Reporting Executive Compensation and First-Tier Subcontract Awards (Jul 2013) (Pub. L. 109-282) (31 U.S.C. 6101 note). X (8) 52.209-6, Protecting the Government's Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment. (Aug 2013) (31 U.S.C. 6101 note). X (14)(i) 52.219-6, Notice of Total Small Business Set-Aside (Nov 2011) (15 U.S.C. 644). X (16) 52.219-8, Utilization of Small Business Concerns (May 2014) (15 U.S.C. 637(d)(2) and (3)). X (22) 52.219-28, Post Award Small Business Program Rerepresentation (Jul 2013) (15 U.S.C. 632(a)(2)). X (25) 52.222-3, Convict Labor (June 2003) (E.O. 11755). X (27) 52.222-21, Prohibition of Segregated Facilities (Feb 1999). X (28) 52.222-26, Equal Opportunity (Mar 2007) (E.O. 11246). X (30) 52.222-36, Equal Opportunity for Workers with Disabilities (Jul 2014) (29 U.S.C. 793). X (40) 52.223-18, Encouraging Contractor Policies to Ban Text Messaging While Driving (AUG 2011) (E.O. 13513). X (41) 52.225-1, Buy American-Supplies (May 2014) X (44) 52.225-13, Restrictions on Certain Foreign Purchases (June 2008) (E.O.'s, proclamations, and statutes administered by the Office of Foreign Assets Control of the Department of the Treasury). X (50) 52.232-33, Payment by Electronic Funds Transfer-System for Award Management (Jul 2013) (31 U.S.C. 3332). 4. FAR 52.232-40 Providing Accelerated Payment to Small Business Subcontractors (DEC 2013) 5. EDAR 3452.224-70 Release of Information Under the Freedom of Information Act (MAY 2011) 6. EDAR 3452.237-71 Observance of Administrative Closures (MAY 2011) 7. EDAR 3452.242-73 Accessibility of Meetings, Conferences, and Seminars to Persons with Disabilities (MAY 2011) 9. 306-1a Invoice Submission (A) Payments shall be rendered in accordance with the payments clause(s) of the incorporated contract clause section and with those otherwise specified rated or fixed price amounts. (B) The contractor shall submit invoices electronically as an attachment to a message to (EMAIL ADDRESS TBD AT AWARD). The subject area of the message shall contain the invoice number, contract number, and contract specialist's name. The electronic copy of the invoice shall be in a format that is supported by Microsoft Office (Microsoft Word or Excel), or Adobe Acrobat (.pdf). ** Invoice shall include the name of the conference/project as well as the date of the meeting/project. Clarification Questions and Quote Submission Please email questions regarding these requirements to Gary Weaver at contact@example.gov on or before 12:00 p.m. Eastern Standard Time on August 29, 2016. All quotes must be received by 10:00 am Eastern Standard Time on September 2, 2016. Written quotes shall be delivered by e-mail to Gary Weaver, Contracting Officer, at contact@example.gov.