D22 - Mailing & Collating for Aeronautical Charts (RFQ 2119)

PRESSWORK SHALL NOT BE SUBCONTRACTED UNDER THIS CONTRACT REQUEST FOR QUOTE FOR 2026 mailing & collating aeronautical charts INSTRUCTIONS, TERMS AND CONDITIONS FOR BIDDING, STANDARD CONTRACT TERMS AND CONDITIONS, SUPPLEMENTAL C O NT RA C T TERMS AND CONDITIONS AND ADDITIONAL SPECIFICATIONS Revised 01/2018, are a part of this Request for Quote. All prior versions of Instructions to Bidders, Contract Terms and Conditions are null and void.Any questions or clarifications regarding this Request for Quote (RFQ) should be directed to State Printing & Mail Services at (614)-387-0012 or e-mail: james.oswald@das.ohio.gov SPECIFICATIONS AND PRICING DESCRIPTION: The purpose of this Request for Quote (RFQ) is to obtain a contractor to provide mailing & collating of Aeronautical Charts for the Ohio Department of Transportation, Office of Aviation. QUANTITY: 815 mailing labels, envelopes provided (No overrun or underrun). LOT PRICE AWARD: Bidder shall not insert a unit cost more than 3 digits after the decimal point. Digit(s) beyond 3, after the decimal point shall be dropped by DAS and not used in evaluation and any subsequent award. To determine the low lot total price of the RFQ, the state will multiply the estimated usage by the corresponding unit price. Collating/Mailing The vendor has the option of printing directly onto the ENVELOPE or using a label. Envelopes shall be sealed. Envelopes will be provided. THE VENDOR SHALL BE IMBP (INTELLIGENT MAIL PACKAGE BARCODE) APPROVED. CONTACT JAMES MULLINS – ODOT MAIL CENTER MANAGER FOR BULK MAIL APPROVAL. MAILING LIST: Excel files shall be provided to the vendor. The vendor shall imprint an estimated 815 addresses ON THE ENVELOPE or mail label in the space provided. Vendor shall be responsible for addressing in accordance with all USPO regulations. All addressed will require CASS encoded address, Zip + 4 Code sort, Bulk Mail (Permit Number 1019) pack/ticket bag and run 7 CASS report/NCOA. NCOA: The vendor is to process the Mailing list provided through the NCOA database and provide to the ODOT Mail Center files in an excel format; 1) those that are removed, and 2) those that have been changed/updated.No out-of-country mailing allowed.All mailing shall be through the United States Post Office, 2323 Citygate Drive, Columbus, OH 43218. All postage will be handled by ODOT. Permit issued by the Columbus USPO. No other USPO is allowed. No out-of-state mailing allowed. SPECIAL NOTE: The vendor shall supply the ODOT Mail Center manager a copy of PS Form 3541 showing the breakdown cost of the mailing. The supplier shall be responsible for addressing/mailing in accordance with all current USPO regulations.
Lowest responsive and responsible bidder will be awarded.ODOT is a tax exempt entity. Quote must be FINAL PRICE. Any invoices deviating from quoted price will not be accepted.
Mailing services
Items I1_000001 | Required Item | Mailing & Collating | Please see summary or attached document. | Estimated usage: 815.00000 | Unit: Each