DA10--Staffing Software

The Department of Veterans Affairs, through the 260-NETWORK Contract Office 20, is seeking a total small business set-aside contract for staffing software services under NAICS code 541519 to support the VA Portland Health Care System. The requirement is for physician scheduling software branded as or equivalent to Amion, consisting of 45 licenses for clinical services that publish monthly provider schedules and one additional license for the medical center switchboard, totaling 48 licenses. The contract includes a base year from October 1, 2026, through September 30, 2027, with up to four optional years extending through September 30, 2029. Performance is to occur at 3710 SW U.S. Veterans Hospital Road, Portland, OR 97239, with all software delivering real-time integration into a master facility schedule accessible via internet-enabled devices, secure online provider trading, paging capabilities for on-call staff, configurable scheduling templates and business rules, and full remote live training plus 24/7 technical support. The contract is firm fixed price, with all-inclusive unit pricing covering labor, overhead, profit, materials, and associated costs, and payments will be processed via electronic funds transfer using the System for Award Management, with invoices submitted annually through the Tungsten Network in strict compliance with VAAR Clause 852.232-72. The solicitation is governed by FAR clauses including 52.212-4 for commercial item terms, 52.217-8 permitting a total six-month extension of performance, and 52.232-18 indicating funds are not yet available, with obligation contingent on future appropriation. Award will be made to the lowest priced offeror that meets responsibility requirements and demonstrates a satisfactory past performance record, with no numeric weighting applied—responsibility and past performance are pass/fail gates. Offerors must be certified small businesses as defined in SAM and comply with all socioeconomic, ownership, and control certifications, including disclosure of CAGE codes for immediate and highest-level owners, and must not provide covered telecommunications equipment or services as defined in FAR 52.204-25. Proposals must be submitted via email to Contracting Officer Jennifer Robles by the deadline, structured in three parts: an executed SF 1449 with SAM Unique Entity ID, a price proposal with two-decimal precision and 6