Dance Educator Services IFB#26-20055-000

The California Department of State Hospitals – Metropolitan is soliciting bids for Dance Educator Services under Invitation for Bid #26-20055-000, with the contract anticipated to run from September 2, 2026, through June 30, 2029, covering three fiscal years and totaling an estimated 1,720 hours of service. The scope requires the contractor to deliver structured dance workshops for adult patients with varying degrees of mental illness at state hospital facilities in Los Angeles, California, with a maximum of twelve hours per week, including mandatory direct patient service minimums of four hours for an eight-hour day and two hours for a four-hour day. The contractor must submit a twelve-week lesson plan, maintain attendance and sharps logs, contribute to seasonal newsletters, support special arts events biannually, and participate in annual training including DSH Learn HAU requirements, Employee Orientation, and TSI Training, with modified hours in subsequent years. All proposals are capped at $85.00 per hour, with any bid exceeding this threshold automatically rejected, and the award will go to the lowest responsive and responsible bidder, with preferences for disabled veteran-owned small businesses and small businesses applied in the event of a tie, resolved by coin toss if necessary. Bid submissions must be sealed, clearly labeled with the IFB number and “DO NOT OPEN,” bound only with binder clips or paper clips, and adhere to strict paper sizing and formatting standards; submission of all eleven required attachments, including certification forms, insurance certifications, rate sheets, references, and DVBE declarations, is mandatory for responsiveness. The contractor must hold a performance bond and payment bond equal to the contract value, secure workers’ compensation insurance with employer’s liability limits of at least $1 million per claim, and comply with all data residency mandates requiring physical storage and no remote access outside the continental United States. The contractor must also certify compliance with ADA standards, including WCAG 2.0 AA accessibility, and avoid any association with sanctioned entities or tax delinquents. Invoicing is limited to monthly submissions in arrears and must include specific identifiers such as the agreement number, payee details, and license numbers, sent via mail or email to designated DSH accounting offices. All work requires prior approval by the DSH Contract Manager, and performance will be formally evaluated in writing, with payment withheld for unacceptable services. The contracting officer, Elizabeth Denegri, serves as the primary point of contact for all inquiries, with bid