Debris Management and Removal Services for Disaster Response in Harnett County and Municipalities

The contract involves providing debris management and removal services for Harnett County and its municipalities following natural disasters or severe weather events. It encompasses debris collection, hauling, management at designated Debris Management Sites, and final disposal, including handling white goods and vegetative debris, in compliance with federal FEMA guidelines, OSHA, EPA, DEQ, and local laws. The agreement is structured as a three-year base term with two optional one-year renewals, to be used on an as-needed basis, with mobilization required within 12 hours of notification. The project scope emphasizes timely debris removal, site management, documentation through load tickets, and adherence to FEMA reimbursement procedures, with a 5% retainer withheld until project completion. The contract value ranges from five to fifteen million dollars, and proposals are evaluated based on reasonableness of cost, experience, past performance, capacity for rapid mobilization, and FEMA expertise, with a best value award approach. The contractual framework incorporates extensive federal, state, and local regulations by reference, including 2 CFR Part 200 and FEMA requirements, and mandates comprehensive insurance, bonding, and indemnity provisions to mitigate liability. It emphasizes affirmative steps to include small, minority, and women-owned businesses in subcontracting efforts, and requires proposers to certify they are not debarred or suspended from federal programs. Payment procedures specify monthly invoicing, submission of load tickets by 10 a.m. the following day, and a delay allowance of up to 60 days for reimbursement processing. The contract does not specify explicit attachments or exhibits but incorporates relevant standards and regulations by reference. Inspection and acceptance are conducted at debris sites and final disposal locations, with the Owner responsible for monitoring quality and approving work based on FEMA guidelines and site-specific load tickets. Overall, the contract establishes a comprehensive, regulation-compliant framework for rapid, effective debris removal following disasters, with clear administrative, financial, and operational requirements.