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This Solicitation opportunity from Rhode Island was posted on June 24, 2024. The submission period has ended. Browse the details below for market research, or find similar active opportunities.

DEM LRSMM File Scanning Project

Closed
RFP24004392State & Local

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

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NAICS: 561410
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Electronic Document Accessibility Remediation Services
Solicitation # AGENCY27-PURC-6552
The San Bernardino County Purchasing Department is soliciting proposals for Electronic Document Accessibility Remediation Services under solicitation AGENCY27-PURC-6552. The primary objective is to modify existing electronic documents to ensure they are perceivable, operable, understandable, and robust, adhering to WCAG 2.1 Level AA, PDF/UA (ISO 14289-1), and ADA Title II Rule H standards. The scope includes remediating a legacy backlog of approximately 109,331 pages and managing ongoing weekly volumes. Services must include the application of logical tag structures, meaningful alternative text, programmatic table and form remediation, and OCR for scanned documents, with verification performed via both automated tools and manual assistive technology testing. The contract is structured with firm-fixed unit pricing for an initial term starting approximately January 26, 2027, and ending January 25, 2029, with options to extend for three additional one-year periods. Award will be based on a Best Value Evaluation, weighing qualifications and experience (40 points), technical approach (25 points), security and data protection (20 points), and capacity, staffing, and cost (15 points). A 5% local preference is available for qualifying vendors. Selected contractors must provide a 90-day warranty on remediated documents and adhere to strict rework timelines. Compliance requirements include certification regarding debarment, adherence to federal executive orders on non-discrimination, and the provision of comprehensive insurance and security certifications such as SOC 2 Type II or ISO 27001.
Purchasing

POSTED

6 days ago

DEADLINE

in 14 days
NAICS: 561410
SLED
Recorder Notification Program Services
Solicitation # 2027-IFB-00158
The County of San Mateo, through the Office of the Assessor-County Clerk-Recorder & Chief Elections Officer, is soliciting bids for a Recorder Notification Program to comply with California Government Code section 27297.7. The selected contractor will be responsible for implementing a secure system to identify, process, and mail notifications to parties executing covered documents, such as deeds and mortgages, within a statutory 30-day window. Key operational requirements include matching Assessor's Parcel Numbers to mailing addresses, producing notification letters using approved templates, and maintaining a reliable, auditable process for mailing and reporting. The contract is structured as an Invitation for Bid (IFB), with the award granted to the lowest-priced responsive and responsible bidder. The agreement is scheduled to commence in January 2027 for an initial one-year term, with the possibility of two additional one-year renewals, not to exceed three years in total. Performance is measured by strict service level agreements, requiring 100% of eligible notices to be mailed within 20 calendar days of recordation. The contractor must adhere to various legal and regulatory standards, including HIPAA, the Americans with Disabilities Act, and Section 504 of the Rehabilitation Act, while maintaining records for three years after final payment. Bids are due by November 10, 2026, via the OpenGov portal, and must include a fully executed bid sheet, proof of minimum qualifications as a prime contractor, and required tax and legal certifications.
Office of Assessor-County Clerk- Recorder & Chief Elections Officer

POSTED

9 days ago

DEADLINE

in 12 days

General Info

Place of Performance

RI, USA

Set-Aside

NONE

Documents

7

Q&A Center Items for RFP24004392 DEM LRSMM File Scanning Project Addendum 5

PDF, High priority: read this firstq-and-a
High

RFP24004392 DEM LRSMM File Scanning Project Scope of Work

PDF, High priority: read this firstrfp
High

RFP24004392 Q&A Center for DEM LRSMM File Scanning Project

PDF, High priority: read this firstq-and-a
High

Solicitation Change Details Report for RFP24004392

PDF, High priority: read this firstamendment
High

ISBE Form - RFP Appendix B MBE/WBE Participation Plan

PDF, Low priority1 page · form
Low

List of Individual Sites by SR No

XLSX, Low priorityother
Low

Supplemental Bidder Attestation Form for R.I. Gen. Laws § 37-2-13.1(b)

PDF, Low priorityattestation-form
Low

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Timeline

PhaseClosed
Posted

Solicitation

Response Deadline

Deadline has passed

Submission Closed

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Organization & Contact Information

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AgencyState of Rhode Island
Contacts1 person available
OfficeRI, USA
Organization / AgencyState of Rhode Island
Office AddressRI, USA
Contacts
Gerald TeixeiraPrimary Contact

Full Description

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The State of Rhode Island Department of Environmental Management - Office of Land Revitalization and Sustainable Materials Management (LRSMM) is in need of complete and accurate digitization of office records which shall include document preparation, image capture, image quality control, image conversion, index capture, data file output, method of storage options, physical file transport, and project management.

More opportunities from State of Rhode Island

Same awarding agency

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Solicitation # RFP27007067
The Rhode Island Department of Emergency Management is soliciting proposals under RFP27007067 for the design, engineering, fabrication, and delivery of one custom Type 1 Mobile Emergency Operations Center (MEOC). This self-contained, rapidly deployable vehicle is intended for state and local command and control, multi-agency interoperability, and real-time situational awareness during public safety incidents. The project must be delivered within three years from the notice to proceed and must adhere to FEMA Type 1 standards, Federal Motor Vehicle Safety Standards, the National Electrical Code, and NFPA standards. Key technical requirements include pneumatic mast systems, satellite uplink hardware, cellular aggregation routers, and advanced audio/video operations equipment. Eligible bidders must be single-source manufacturers who have at least ten consecutive years of experience fabricating heavy-duty custom command vehicles and maintain a factory-authorized service center with ASE-certified technicians within 100 miles of Rhode Island. The contract is awarded based on a 100-point system, with 70 points allocated to the technical proposal and 30 points to the cost proposal; bidders must score at least 60 technical points to be considered responsive. Payment is structured around a six-phase milestone schedule, requiring physical inspection and formal sign-off by the State's project manager for each phase. The solicitation includes options for extended warranty and technical support for years four and five. Proposals are due by November 24, 2026, and must be submitted via the Ocean State Procures portal.

POSTED

2 days ago

DEADLINE

in 26 days
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