Doors, Locking Systems, Access Control, and Room Dividers

The solicitation seeks a vendor to supply, install, service, repair, and maintain interior and exterior doors, locking systems, access control devices, automatic and overhead door systems, and operable partitions, including accordion doors and movable walls, for members of the Mohave Educational Services Cooperative in Arizona. The contract is structured as an indefinite-delivery, indefinite-quantity (IDIQ) agreement with a one-year initial term and potential for four one-year extensions at the member’s discretion. Pricing must be submitted via a standardized workbook using fixed-price structures, either as discounts off manufacturer catalogs or a combination thereof, with discounts and pricing terms applying regardless of volume. Historical spending of $10,512,000 since September 2021 is provided for reference only and does not represent a budgetary limit or guaranteed volume. All products and installations must comply with applicable industry standards including ANSI, UL, NFPA, IBC, DASMA, BHMA, ADA, NEC, and OSHA, with labeling requirements mandating compliance certifications for fire rating, security, and performance. Vendors must submit a comprehensive bid package including a completed pricing workbook, bid bond of $100,000 with a minimum $300,000 bonding capacity, USDA Form AD-1048 certifying absence of debarment or suspension, EDGAR certification, financial and past performance references, insurance documentation, support and maintenance plans, and manufacturer specifications. The evaluation is not based solely on price but on a trade-off process prioritizing pricing, compliance with terms and conditions, vendor qualifications, and supporting documentation in descending order of importance. Delivery is FOB destination to Arizona locations, with title transferring only upon receipt at the member site. All contracts require adherence to federal and state regulations including prohibitions on certain telecommunications equipment, E-Verify enrollment, domestic preference obligations, recycling under RCRA, anti-lobbying disclosures, and ACA compliance. Vendors must invoice members directly using Mohave’s contract number and purchase order details, and submit monthly reconciliation reports with PDF receipts. Payment remittance addresses and administrative fees will be provided post-award, while the Mohave Educational Services Cooperative, Inc., based in Kingman, Arizona, serves as the contracting entity with Lorraine Barbacano as the primary point of contact.