Electoral Operations Supply and Logistics

Elections Canada, acting as the Office of the Chief Electoral Officer, is seeking market intelligence through a Request for Information to assess supplier capabilities in delivering rapid, short-term information technology and logistics support for federal elections, by-elections, and referendums across Canada. The requirement centers on the ability to supply, configure, store, and deploy IT equipment, telecommunications services, software, and related support within three days of an election being called, with operations spanning approximately 500 electoral district offices, including remote and northern regions. Suppliers are invited to respond to any combination of service areas including hardware procurement, secure warehousing, rapid nationwide distribution, telecommunications (cellular, satellite, internet), software licensing, and packaging and tracking solutions, with no expectation to provide end-to-end solutions. All equipment must be pre-packaged for flexible storage and deployment, with special attention to the secure handling of Protected B information under Government of Canada security policies, including chain-of-custody controls, environmental preservation, and asset tagging through serialization. Performance is event-driven and non-predictable, with service durations ranging from 2 to 60 days, contingent on the electoral calendar, and no fixed contract terms or durations apply at this stage. The RFI is strictly exploratory—no procurement or contract award is intended, and no financial commitments, pricing, or contract clauses are included. There is no incumbent supplier, and the current work is not being performed under contract. Suppliers are not required to provide certifications, unique entity identifiers, size status, or socioeconomic classifications; responses are voluntary and intended purely to inform future procurement strategies. Submission guidelines require responses via email to [email hidden] by June 25, 2026, with no page limits or mandatory formats, and responses may include supplemental documentation. Future contracts may involve integrated or regionalized solutions and must align with Government of Canada policies on security, Buy Canadian, and green procurement, though no formal evaluation factors, delivery terms, or invoicing mechanisms are established until a subsequent solicitation is issued.