Electronics Recycling Disposal Services

Sarasota County is soliciting quotes for a three-year term contract to provide electronics recycling disposal services, targeting collection from residents and very small quantity generators (VSQGs) as part of its household and chemical collection programs. The contractor’s responsibilities include collection, hauling, sorting, transportation, and proper disposal of a wide range of electronic goods—including CRT and flat panel televisions, CPUs, and peripherals—across multiple County-designated sites (Bee Ridge Chemical Collection Center, Customer Convenience Center, Jackson Road Transfer Station) as well as special event locations. The County emphasizes strict compliance with environmental, safety, and transportation regulations including OSHA, EPA, DOT, and Florida state laws, as well as adherence to data sanitization standards per NIST SP 800-88. Contractors must submit detailed waste management plans, provide secure packaging using County-approved pallets, stretch wrap, and Gaylord boxes with established tare weights, and ensure all loads are properly segregated into nine electronic categories. Services also include live-load operations at special events with requirements for personnel, equipment, and traffic control. Award will be made on a lowest price technically acceptable (LPTA) basis, meaning quotes must meet all mandatory regulatory, licensing, certification, and technical requirements to be considered, with price as the sole determining factor among compliant offers. Offerors must submit quotes electronically via the OpenGov portal by January 9, 2026, including a completed Vendor Questionnaire and Pricing Table. Insurance requirements mandate workers’ compensation, general liability, and auto liability coverage, with the County as additional insured, backed by carriers rated A- VII or higher. Documentation for invoicing must include detailed service reports (Facility and Special Event Service Reports) and Certificates of Destruction or Recycling confirming compliance with handling and data sanitization. The County retains the right to approve subcontractors, disposal facilities, and any proposed equipment substitutions. The contractor must ensure all personnel are properly licensed and authorized to work in the United States, with the County holding inspection and acceptance rights primarily at collection points and through audit of records. The County plans to award a firm-fixed-price contract based on unit pricing, though no specific pricing or contract value data is provided in the solicitation.