Emergency Management Vehicle Upfits

The State of Maine, through the Department of Administrative and Financial Services, is seeking a Master Agreement for emergency management vehicle upfits to support the Maine Emergency Management Agency. The scope of work involves the upfitting of seven specific vehicles, including full upfits for five vehicles featuring lighting, sirens, consoles, bumpers, winches, and technology, and partial upfits for two vehicles limited to graphics and tint. The contract is structured with an initial performance period from January 1, 2027, to December 31, 2027, with three optional one-year extensions extending through December 31, 2030. All vehicles must be picked up and delivered to the agency's location in Augusta, Maine, under Free on Board (FOB) Destination terms. Award decisions are based on a Best Value assessment, prioritizing the lowest-priced qualified bidder who meets all specifications. Key evaluation factors include compliance with detailed specifications, delivery timelines, and the bidder's past performance over the previous five years. Bidders must be experienced in public safety vehicle upfitting and provide documentation for any equivalent items proposed. Administratively, orders under $5,000 may be paid via P-Card, while orders exceeding that amount require Delivery Orders through AdvantageME. Bidders must submit their proposals via the Vendor Self Service portal by November 30, 2026, and certify their status as a responsible bidder, free of recent criminal or civil judgments related to government contracts.