MEARNG CHP Service & Maintenance

The State of Maine, through the Department of Defense, Veterans and Emergency Management Military Bureau, is soliciting proposals for the testing, annual inspection, and service of Combined Heat and Power (CHP) units for Maine Army National Guard facilities. The scope of work focuses on ensuring reliable operation and extending equipment life through annual start-up services, typically scheduled in October, and detailed system inspections for leaks, corrosion, and wear. Services will be performed at three locations: the Bangor AFRC, Bangor Building 250 FMS, and the Northern Maine Readiness Center in Presque Isle. The anticipated contract runs from January 1, 2027, through December 31, 2031, consisting of an initial one-year period and four optional renewal periods. Award will be based on best value, utilizing a consensus approach for technical scoring and a pro-rated formula for cost evaluation. Bidders must provide specific certifications, including State of Maine Propane and Natural Gas Technician and Master Electrician licenses, Yanmar Technician Certification, and proof of Yanmar-approved diagnostic equipment. Contract administration includes net 30 payment terms, electronic invoicing with run-hour documentation, and a formal inspection process involving an Evaluation of Service Tour within 72 hours of project completion. Bidders are required to submit a Responsible Bidder Certification, financial reports via Dun & Bradstreet, and evidence of general and professional liability insurance. Proposals must be submitted via the Vendor Self Service system by December 7, 2026.