Equipment Rental and Services for Temporary Sites - May-July - Vancouver

The Government of Canada, through the Royal Canadian Mounted Police, is soliciting bids for the rental, delivery, positioning, and removal of temporary infrastructure equipment and related support services at three parking lots on the University of British Columbia campus in Vancouver, Canada, between May 11 and July 26, 2026. The equipment includes office trailers, shipping containers, portable toilets, generators, lighting trailers, power panels, and fencing, with rental periods varying by item. Work must be performed in strict compliance with federal, provincial, and municipal regulations, including building, fire, and electrical codes, and must adhere to the Statement of Work outlined in Annex A. A mandatory security clearance level of FA03 is required for personnel accessing the sites, and all contractor staff must be pre-approved and listed in the bid; unscreened personnel may only be present if continuously escorted. The contract includes an irrevocable option to purchase additional equipment and services beyond the base period, exercisable through written amendment prior to contract expiry. The procurement is conducted under a Lowest Price Technically Acceptable (LPTA) evaluation method, where only bids that fully meet all mandatory technical criteria are considered responsive, and the award will go to the lowest-priced compliant offer. Bidders must demonstrate prior experience with two rental contracts involving hydraulic excavators and articulated dump trucks within the last five years and must submit separate technical, financial, and certification proposals as individual PDF files via email, not exceeding 5MB total, by the May 7, 2026 deadline. All work, documentation, and communications must be in English, and contractors must hold Commercial General Liability Insurance of at least $2,000,000 per occurrence, naming Canada as an additional insured. Only suppliers from Canada or countries with reciprocal procurement agreements are eligible, and bidders must certify compliance with anti-forced labour provisions, integrity declarations, and non-collusion requirements. Invoicing must be electronic and detailed, matching the Basis of Payment, with no government employee involvement in certification. Payment details, accounting codes, and remittance instructions are not specified, and the contract includes provisions for overpayment recovery, record keeping, and mandatory notification of business location changes. A site visit is scheduled for May 1, 2026, to assist bidders in understanding the project scope.