This Solicitation opportunity from Hawaii was posted on January 12, 2026. The submission period has ended. Browse the details below for market research, or find similar active opportunities.

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Event Coordination

Closed

Q26001518State & Local

Submission Closed02/03/2026, 12:00:00 AM UTC

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

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NAICS: 561920

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CUG Event Planning and Logistics SupportThe CUG Event Planning and Logistics Support subcontract involves providing end-to-end planning and logistical coordination for prime contractors working on Oregon Department of Transportation facility projects. The scope of work includes managing annual spring and fall workshops, summer work sessions, and annual meetings. Key responsibilities involve developing written session plans, overseeing workshop closeouts, and coordinating virtual meeting logistics through MS Teams. The selected provider must ensure all activities comply with the Oregon Sustainability Act and relevant state statutes. Deliverables include updated session plans and detailed meeting notes. This project is based in Salem, Oregon, and falls under NAICS code 561920.

Department of Transportation

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Summit Logistics and Operational SupportThis subcontract opportunity is for the provision of summit logistics and operational support for the Interest on Lawyer Account Fund of the State of New York. The selected contractor will be responsible for the operational execution and logistical coordination of a two-day in-person summit, specifically managing venue requirements and on-site support for an expected attendance of 200 to 220 people. Key responsibilities include utilizing event registration systems and venue coordination tools to ensure the successful delivery of the event. Qualified candidates must possess demonstrated experience in large-scale event management to effectively support prime contractors on this project. The solicitation was posted on October 26, 2026, with a response deadline of November 20, 2026. The project falls under NAICS code 561920 and focuses on the comprehensive delivery of a fully executed professional gathering.

Interest on Lawyer Account (IOLA) Fund of the State of NY

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DEADLINE

Event Planning and Management SupportThis subcontract for Event Planning and Management Support involves providing logistical coordination and event management services for the Power Authority of New York. The primary objective is the execution of the 2027 Supplier Diversity Expo, a two-day event requiring comprehensive oversight of exhibitor booths, registration management, scheduling, and on-site flow. The selected provider will utilize specialized registration software and event management tools to ensure a fully coordinated delivery. The role is designed to support prime contractors, with a preference for candidates holding a Certified Meeting Professional certification. Operating under NAICS code 561920, the contract focuses on the seamless operational delivery of the expo to meet the agency's diversity and outreach goals.

Power Authority of New York

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DEADLINE

2027 Supplier Diversity Expo

Solicitation # 2140244

The Power Authority of New York has issued a single source award to Tarrytown Partners LLC for the 2027 Supplier Diversity Expo. This procurement, identified by solicitation number 2140244 and posted on October 26, 2026, falls under the category of Food, Beverages, Commissary and Vending Commodities. The contract is scheduled for performance on May 5-6, 2027, at the WPO Westchester location in New York. Administrative oversight for this award is managed by Strategic Buyer II Allison Farrell. No specific contract value or detailed pricing tables were provided in the notice.

Power Authority of New York

POSTED

DEADLINE

RFQ: Planning and Coordinating IOLA’s 2027 Justice Infrastructure Summit

Solicitation # 2140223

The New York State Interest on Lawyer Account (IOLA) Fund is soliciting quotes for a consultant to provide end-to-end planning, coordination, and operational support for a two-day, in-person Justice Infrastructure Summit scheduled for Summer 2027. The event is expected to host between 200 and 220 individuals representing 107 legal services grantees. The selected contractor will be responsible for event content, including project management and agenda development, as well as event management, covering summit logistics, post-event activities, and the coordination of CLE accreditation if required. A key requirement of the event is that participants must not be charged any registration fees. The anticipated contract term is between six and nine months, concluding on August 31, 2027, with a maximum award value of $100,000. Qualified applicants must be licensed to do business in New York State, maintain Workers Compensation and Disability Insurance, and be able to be physically present for the summit. Proposals are due by November 20, 2026, and must be submitted in PDF format to the Deputy Director of Programs. Submissions should be limited to 20 pages and must include a detailed project workplan, a cost proposal, and evidence of organizational capacity, including staff bios and relevant event-based experience.

Interest on Lawyer Account (IOLA) Fund of the State of NY

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Conference Decor and Facility CoordinationThis subcontract for Conference Decor and Facility Coordination, issued by the Vermont Department of Economic Development, involves the supply, installation, and coordination of decorations and facility logistics for Efficiency Vermont projects. The selected provider will be responsible for creating and executing a comprehensive decoration plan, which includes collaborating with venue management and utilizing event decor, signage stands, and AV equipment to deliver a fully decorated and staged conference venue. The contract requires the provider to maintain General Liability Insurance and Workers' Compensation. Interested parties must submit their responses by the deadline of December 1, 2026, at 10:00 AM. The project falls under NAICS code 561920 and is designed to support prime contractors in the successful delivery of event staging and logistics.

Department of Economic Development

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Speaker and Sponsor Management ServicesThis subcontract for Speaker and Sponsor Management Services, issued by the Vermont Department of Economic Development, involves providing recruitment and coordination services for guest speakers, exhibitors, and sponsors on Efficiency Vermont projects. The selected provider will be responsible for recruiting and supporting over 75 guest speakers and managing all partner and sponsor activities through the use of CRM or speaker management databases. Key deliverables include confirmed speaker lists, executed sponsor agreements, and detailed exhibitor layouts. The contract requires the provider to maintain General Liability Insurance to ensure operational compliance. Interested parties must submit their responses by December 1, 2026, at 10:00 AM. This opportunity falls under NAICS code 561920 and is designed to support prime contractors in the execution of project-specific event coordination.

Department of Economic Development

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Event Planning and Logistics CoordinatorThe Event Planning and Logistics Coordinator subcontract, issued by the Vermont Department of Economic Development, involves providing comprehensive event planning and logistics management for prime contractors on Efficiency Vermont projects. The selected provider will be responsible for developing conference schedules, agendas, and space planning across virtual, in-person, and hybrid formats. To ensure operational success, the coordinator must utilize project management software and collaborate with the Coordinating Committee and VEIC Contract Manager to implement cost-reduction efficiencies, ultimately delivering finalized logistics plans and schedules. Compliance requirements for this engagement include maintaining 1 million dollars per occurrence and 2 million dollars aggregate in General Liability insurance, as well as 1 million dollars in Cyber Liability insurance. Interested parties must submit their responses by December 1, 2026, at 10:00 AM. This opportunity falls under NAICS code 561920 and is managed through the Vermont Business Registry.

Department of Economic Development

POSTED

DEADLINE

Better Building by Design Event Management 2028-2030

Solicitation # 77245

Efficiency Vermont is seeking professional event planning and management services for the Better Building by Design conferences scheduled for 2028, 2029, and 2030. The selected contractor will be responsible for comprehensive event logistics, including schedule and agenda development, space planning, and the management of over 75 guest speakers, exhibitors, and sponsors. The services must be adaptable to virtual, in-person, or hybrid formats. The performance period is primarily established from July 2028 through June 2030, with some documentation indicating a start date as early as July 1, 2027. This is a time and materials contract with a budget not to exceed 65,000 dollars per conference, totaling a maximum of 195,000 dollars for the three events. Proposals are due electronically to [email hidden] by 5 p.m. EST on December 1, 2026. Submissions must include a company profile, a binding transmittal letter, a detailed budget, a certificate of general liability insurance, and a completed information security questionnaire. Evaluation is based on a point-based scoring system, and bidders must use the provided Proposal Exception Summary Form to note any deviations from the standard contract terms.

Department of Economic Development

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Event Planning & Logistics ManagementThis subcontract for Event Planning and Logistics Management supports prime contractors in executing training events for the Judicial Council of California. The scope of work involves comprehensive operational management, including the sourcing of California-based venues, the implementation of registration tools, and the strategic marketing of training to target participants. Additionally, the provider is responsible for coordinating all on-site logistics and managing the reproduction and assembly of necessary program materials to ensure a fully coordinated event. The opportunity is categorized under NAICS code 561920 and is associated with the Judicial Council of California. Interested parties should note that the solicitation was posted on October 23, 2026, with a response deadline of December 4, 2026. The primary objective is the delivery of a seamless event experience encompassing both the physical venue and the management of registered attendees.

Judicial Council of California

POSTED

DEADLINE

LA28 Events, Public Events, Marketing, Branding & Community Engagement Services

Solicitation # 492

The City of Santa Monica is seeking qualified producers and consultants to provide comprehensive marketing, branding, community engagement, and event management services. This initiative is designed to support a growing roster of high-profile activations, including the 2028 Olympic and Paralympic Games, Super Bowl LXI, and various cultural events such as the Tournament of Roses Parade and the Swiss Winter Village. The scope of work is divided into three primary categories: Marketing and Design, Production and Event Execution, and Community Engagement. Key deliverables include the development of a volunteer program, crowd management protocols, digital marketing campaigns, and the creation of inclusive community partnerships to showcase the city's vibrancy. The contract is structured as a firm-fixed, as-needed professional services agreement with an initial three-year term and two optional one-year renewals. Qualified proposers must demonstrate at least five years of relevant experience and adhere to strict insurance requirements, including Commercial General Liability, Automobile Liability, and Workers Compensation coverage of at least $1,000,000. Additionally, contractors with agreements exceeding $54,200 must comply with the City's Living Wage Ordinance. Award selection is based on the best-qualified proposer rather than the lowest cost. Proposals must be submitted via the OpenGov portal by November 25, 2026, and must include a letter of transmittal, a detailed project work plan, and a minimum of three professional references.

D200 CITY MANAGER

POSTED

5 days ago

DEADLINE

in 29 days

AI Contract Overview

The Department of Health in Hawaii is seeking services for event coordination specifically tailored to support the Your ʻOhana Network home visitors on Oahu. This solicitation, titled "Event Coordination," was posted on January 12, 2026, and responses are due by February 3, 2026. The contract aims to ensure the smooth planning and execution of events that assist community home visitors in their outreach and engagement efforts. The work will be performed primarily within the state of Hawaii, focusing on the Oahu area. Interested parties must comply with the Department of Health’s requirements, and the point of contact for this solicitation is Samantha Berberich, who can be reached via email or phone. This opportunity is designated as a solicitation with no specified set-aside or NAICS code, and it is intended for organizations classified under SLED (state/local government entities). The initiative plays a crucial role in enhancing community health services by facilitating coordinated events that support home visitation programs.