Event Coordinator Services

The City of New London, Connecticut, is seeking proposals from qualified event coordinators to provide comprehensive planning, organization, and execution of various city-sponsored events throughout the year. The chosen vendor will be responsible for managing all aspects of event development, from initial concept through post-event evaluation, with a focus on promoting local culture and enhancing community engagement. Key responsibilities include overseeing volunteer staff, coordinating with stakeholders such as local businesses and community groups, and ensuring that events meet the city's expectations for quality and service. The contract aims to support events that improve the quality of life for residents and visitors, aligning with the city's goals to foster community spirit and cultural vibrancy. The solicitation, identified as number 2026-04 CONL, was issued on October 29, 2025, with a response deadline of November 19, 2025. The procurement process includes a vendor Q&A period open until November 12, 2025. The contract size is estimated to range between $50,000 and $200,000, with payment terms set at Net 45 days. Interested vendors can find additional details and submit proposals through the Connecticut Department of Administrative Services' bid portal. The City emphasizes the importance of clear communication, stakeholder engagement, and delivering exceptional event experiences as core components of the project scope.