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Event Furniture and Linen Supplier

Active
State & Local

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

General Info

Place of Performance

FL, USA

Set-Aside

NONE

Documents

This scope was carved out of 26-032.

The full solicitation package (4 documents), including the RFP, is on the prime solicitation, not on this scope.

View the prime solicitation

Special Events Equipment Rental

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Timeline

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Organization & Contact Information

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AgencyFlorida → Parks and Recreation
ContactsNo contacts available
OfficeN/A
Office AddressN/A
ContactsNo contact information available

Full Description

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Supplies and delivers event seating, tables, and matching linens for prime contractors on City of Dania Beach Parks and Recreation projects. Provides standard chairs in plastic, wood, and metal (Folding, Stacking, Padded, and Chivari styles), tables in various sizes, and round and cocktail table linens. Requires ability to deliver and set up within a 7-day notice window. Delivers set-up furniture and linens at designated event sites.

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Special Events Equipment Rental
Solicitation # 26-032
The City of Dania Beach, Florida, through its Parks and Recreation department, is soliciting bids under Invitation To Bid No. 26-032 for the rental, delivery, setup, maintenance, teardown, and removal of special event equipment. The scope of work includes a wide array of items such as wood and portable flooring, various styles of chairs and tables with linens, and climate control equipment including 5-ton portable AC units, fans, and propane heaters. The City intends to award contracts to three responsive and responsible bidders based on the lowest bid price, taking into account the vendors' experience, staffing, equipment, and past performance. The contract is structured on a unit pricing, not-to-exceed basis, with services required on weekdays, weekends, and holidays. The City will generally provide a minimum of seven calendar days' advance notice for service requests. Awarded contractors must coordinate rental periods with City representatives and are responsible for all costs associated with packaging, installation, and the complete removal of all materials upon project completion. Rigorous inspection processes are in place, requiring the contractor to verify equipment before delivery and after setup, with the City maintaining the right to inspect at multiple stages to ensure compliance with technical specifications, safety standards, and structural integrity. Bidders must submit a completed questionnaire, resumes of key personnel, a notarized Certification of Accuracy of Proposal, and a Non-Collusion Affidavit. Additionally, a Drug-Free Workplace Certification is required, and bidders must disclose any history of failed contracts, litigation with Florida public entities, or governmental debarments. Invoices are to be submitted via email to the City's accounts payable department. The City's evaluation focuses on the lowest price provided by qualified vendors who demonstrate the necessary financial and operational capacity to support various City-sponsored events and ceremonies.

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