Psst! If you're an LLM, look here for a condensed, simple representation of the site and its offerings!

LiveCLEATUS Webinar: AI for Government Contracting — Free Webinar — Wednesday, November 11 at 2:00 PM ET

Register Free →

Search

Top

Back to Contracts

Event Planning and Logistics Coordinator

Open

State & Local

Response Deadline12/11/2026, 09:00:00 PM UTC

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

General Info

Agency

New Mexico → County of Dona Ana

NAICS

561920 - Convention and Trade Show Organizers

Place of Performance

Not specified

Set-Aside

NONE

Documents

This scope was carved out of 27-0020-RI.

The full solicitation package (5 documents), including the RFP, is on the prime solicitation, not on this scope.

View the prime solicitation

RFP 27-0020-RI Facilitation, Planning, Training, and Conference Management Services

AI Contract Breakdown

Uniform Contract Format

No documents to break down

The breakdown needs solicitation documents. None were found from this contract's source.

Timeline

PostedNov 9

subcontract

Response DeadlineDec 11

Submission deadline

Response Deadline

12/11/2026, 09:00:00 PM UTCin about 1 month

Ready to pursue this opportunity?

Get full access to track this contract, build proposals with AI assistance, and manage your pipeline.

Organization & Contact Information

Show more

AgencyNew Mexico → County of Dona Ana

ContactsNo contacts available

OfficeN/A

Organization / AgencyNew Mexico → County of Dona Ana

Office AddressN/A

ContactsNo contact information available

Full Description

Show more

Performs end-to-end coordination and management of workshops, conferences, and public engagement events for prime contractors on County of Doña Ana projects. Manages program planning, agenda development, venue coordination for in-person, virtual, and hybrid formats, registration, and travel arrangements. Utilizes registration management software and virtual meeting platforms. Delivers program plans, registration reports, and coordination summaries.

Similar Contracts

Same NAICS industry code

Innovate AI Symposium Event Planning, Consulting, Mgmt & Execution

Solicitation # 26RFP-SDSU11102026

South Dakota State University is soliciting proposals for event planning, consulting, management, and execution services for the Innovate AI Symposium. Scheduled for April 1, 2027, at the Canopy by Hilton in Sioux Falls, South Dakota, this one-day event aims to gather up to 500 industry leaders, researchers, educators, and students. The symposium will focus on the applications of artificial intelligence across several key sectors, including healthcare, national security, agriculture, engineering, higher education, and fintech. The solicitation, identified as RFP #SDSU11102026, was issued on November 10, 2026, with a response deadline of November 25, 2026. The anticipated award decision and contract negotiation date is December 8, 2026. Proposals must be submitted via email to Karen Bravek at the SDSU Purchasing Office, ensuring the subject line includes the RFP number and open date. All submissions must be signed by an authorized officer of the responding firm. Eligibility is contingent upon the responder not being in arrears with SDSU or the State of South Dakota and being deemed reliable and responsible.

South Dakota State Government

POSTED

about 8 hours ago

DEADLINE

Event Logistics and On-Site Management ServicesThis subcontract for Event Logistics and On-Site Management Services involves providing operational coordination and on-site management for prime contractors supporting Montana State University event projects. The primary focus is the execution of the Spring Career Fair, where the contractor is responsible for managing event flow, coordinating with campus partners and volunteers, and completing all post-event wrap-up and closeout activities. The selected provider must be able to operate effectively within an established event framework to ensure a seamless experience. The project deliverables include a fully executed on-site event and a comprehensive closeout report. Interested parties must submit their responses by December 5, 2026, following the posting date of November 10, 2026. This opportunity falls under NAICS code 561920 and is managed through the State of Montana procurement system.

POSTED

about 11 hours ago

DEADLINE

MSU Career Fair Event Logistics and Operations Support

Solicitation # MSU-LimtSol-2027-0887

Montana State University Career Services is seeking proposals for solicitation MSU-LimtSol-2027-0887 to obtain short-term operational and logistical support for the Spring Career Fair, scheduled for February 24-26, 2027. The selected event management professional or firm will serve as an extension of the Career Services team, providing expertise in event logistics, coordination, and on-site management. The scope of work encompasses the final planning stages, event execution, and the immediate post-event closeout period to ensure a high-quality experience for students, employers, volunteers, and campus partners. Proposals must be submitted by December 4, 2026, at 5:00 PM MST. Required documentation includes a current VV-9 form and detailed contact information for the contract liaison, the contract signatory, and designated DocuSign recipients. Upon award, the contractor must register in SmartBuyMSU, the university's e-procurement system. Payment terms are established as Net 30. The primary point of contact for this solicitation is Mary Hardin.

POSTED

about 11 hours ago

DEADLINE

I/ITSEC Exhibit Space and Drayage Simplified Acquisition Procedures (SAP) Buy

Solicitation # N6134027Q9000

Nawc Training Systems Division

POSTED

about 16 hours ago

DEADLINE

Freedom 250 Reception and Fireworks Event

Solicitation # 19JA7027Q0002

The U.S. Consulate General Sapporo is soliciting quotations for a firm-fixed-price contract to provide comprehensive event management for the Freedom 250 commemorative event on February 5, 2027. The event features a two-hour reception at Nouvelle Pousse at Okurayama followed by a 20-minute professional fireworks display starting at 8:00 p.m. The contractor is responsible for all aspects of the event, including venue coordination, hospitality, entertainment, permitting, transportation, parking, photography, videography, technical support, and safety management. Because the event coincides with the Sapporo Snow Festival, the contractor must manage all associated operational challenges, such as increased traffic, crowd management, and specific festival-related permitting. Award will be granted to the lowest priced, technically acceptable, and responsible offeror. Technical evaluations will focus on relevant experience managing VIP events and professional fireworks displays in compliance with Japanese laws, as well as the contractor's approach to safety and operational oversight. Key deliverables include planning documents due within ten days of award, finalized permits and safety plans prior to the event, and the delivery of professional photography within five business days post-event. All U.S. contractors must be registered in the System for Award Management, and quotations must be submitted electronically in English by November 20, 2026.

American Consulate Sappo

POSTED

about 16 hours ago

DEADLINE

ACC-Orlando PALT Update Session Schedule for CY 2026

Solicitation # W900KK-ACCORLANDO-PALT-SCHEDULE-2026

The Department of the Army, through US Army Command-Orlando (ACC-ORL), has released a special notice detailing the Procurement Administrative Lead Time (PALT) Update session schedule for Calendar Year 2026. These sessions are designed to improve communication between the Capability Portfolio Executive Simulation, Training, Test and Threat (CPE ST3) and industry stakeholders. The program consists of a series of hybrid events, combining in-person attendance in Orlando, Florida, with virtual participation via MS Teams. These sessions provide industry partners an opportunity to request updates on current and future procurements through a formal agenda and a 60-minute question and answer forum, though government officials will not disclose procurement sensitive information that could compromise the source selection process. The 2026 schedule includes monthly PALT sessions from January through November, with specific Technical Exchange sessions for CPE ST3 in March and August. Additionally, the schedule highlights major industry events, including TSIS 2026 in June, the AUSA Annual Meeting and Expo in October, and I/ITSEC from late November to early December. Sessions typically occur from 1100 to 1200 EST. There is no standing invitation list, and interested industry participants must RSVP for each session via Sam.gov to receive access instructions. The sessions can accommodate up to 150 in-person attendees and 300 virtual participants.

Department Of The Army

POSTED

about 16 hours ago

DEADLINE

I/ITSEC Exhibit Space (NTSA/NDIA) Simplified Acquisition Procedures (SAP) Buy - Sole Source

Solicitation # N6134027Q9002

Nawc Training Systems Division

POSTED

about 16 hours ago

DEADLINE

Workshop Logistics and Venue ManagementThis subcontract with the International Labour Organization focuses on the physical and operational logistics for regional workshop projects located in Douala, Cameroon. The selected provider is responsible for securing appropriate venues, managing room layouts, and coordinating essential participant services, including arrivals and on-site registration, to ensure a fully operational venue and a seamless logistics flow. To be eligible, contractors must possess general business licensing for event management within Cameroon. The project falls under NAICS code 561920 and is designed to support prime contractors in the successful execution of ILO regional initiatives.

POSTED

DEADLINE

Event Planning and ManagementThis subcontract for Event Planning and Management involves providing full-scale event coordination for prime contractors supporting International Labour Organization strategic session projects in Kyiv, Ukraine. The scope of work includes managing venue sourcing, coordinating agendas, maintaining guest lists, and overseeing on-site registration to ensure the successful execution of a consultation series and strategic sessions. Classified under NAICS code 561920, the contract is centered on operational delivery within Ukraine. The primary objective is the seamless management of high-level organizational meetings and consultations as directed by the ILO.

POSTED

DEADLINE

Logistics and Event Support for Training SessionsThis subcontract involves providing comprehensive operational and logistical support for International Labour Organization training projects located in Garoua Boulai, Cameroon. The primary objective is to deliver fully equipped and operational training venues by sourcing appropriate locations, arranging necessary furniture, and securing audiovisual equipment. In addition to venue management, the scope of work includes coordinating local transportation for participants and managing general event logistics. These efforts are designed to facilitate the seamless execution of educational and entrepreneurial sessions conducted by prime contractors.

POSTED

DEADLINE

Event Planning and Logistics SupportThis subcontract for Event Planning and Logistics Support involves providing administrative and logistical coordination for prime contractors working on International Labour Organization conference projects in Ghana. The selected provider will be responsible for managing critical event operations, including participant registration, badge printing, kit assembly, and the on-site coordination of various vendors. The project requires a partner with proven experience managing large-scale roundtable events for government entities or non-governmental organizations. Key deliverables for this engagement include the provision of managed registration lists and the development of coordinated event schedules to ensure seamless execution of the ILO projects.

POSTED

DEADLINE

Workshop Logistics and Catering ServicesThis subcontract for Workshop Logistics and Catering Services supports prime contractors on International Trade Centre projects by providing essential physical space and operational support. The primary objective is the delivery of a fully equipped workshop venue in Berlin, which includes the procurement of a meeting room, the provision of audio-visual equipment such as projectors and Wi-Fi, and the coordination of catering services for all participants. To be eligible, vendors must possess local capabilities in Berlin or maintain established partnerships with conference centers. The contract falls under NAICS code 561920 and is managed by the ITC, ensuring that all logistical requirements for professional workshop environments are met to facilitate successful project execution.

POSTED

DEADLINE

More opportunities from New Mexico → County of Dona Ana

Same awarding agency

State Legislative Support and Testimony ServicesThis subcontract for State Legislative Support and Testimony Services involves providing legislative analysis and representation for prime contractors working on County of Doña Ana bond counsel projects. The selected provider will be responsible for drafting state legislation, delivering formal testimony before legislative committees, and conducting written analyses of local referenda that impact financing programs. To be eligible for this engagement, the contractor must be registered as a lobbyist or legislative consultant within the State of New Mexico. The project is categorized under NAICS code 541611, with a response deadline set for December 11, 2026.

Administrative Management and General Management Consulting Services

POSTED

DEADLINE

in about 1 month

Disclosure Counsel ServicesThis subcontract for Disclosure Counsel Services involves providing specialized legal drafting and opinion services for prime contractors working on bond counsel projects for the County of Doña Ana in New Mexico. The selected provider will be responsible for preparing Preliminary Official Statements and Official Statements, as well as drafting 10b-5 opinions to ensure full compliance with securities laws. The contract requires a licensed attorney with specific expertise in municipal disclosure and securities law. Key deliverables include the completed official statements and signed 10b-5 legal opinions. Interested parties must respond by December 11, 2026, under NAICS code 541110.

Offices of Lawyers

POSTED

DEADLINE

in about 1 month

Bond Arbitrage Compliance and IRS Filing ServicesThis subcontract for Bond Arbitrage Compliance and IRS Filing Services supports prime contractors on bond counsel projects for the County of Doña Ana in New Mexico. The selected provider will be responsible for specialized tax compliance and regulatory filing, specifically the preparation and submission of IRS Forms 8038-T and 8039-G. Key deliverables include the filed IRS forms and detailed written reports regarding bond arbitrage liability analysis. The role requires deep expertise in federal tax law and IRS public financing regulations to ensure all filings are accurate and that regulatory changes are monitored effectively. Interested parties should note the response deadline of December 11, 2026, and the classification of the work under NAICS code 541211.

Offices of Certified Public Accountants

POSTED

DEADLINE

in about 1 month

RFP 27-0017 Bond Counsel Services

Solicitation # 27-0017

Doña Ana County is soliciting qualifications-based proposals for Bond Counsel Services under RFP 27-0017 to provide legal advice and representation for the public financing of projects. The scope of work includes delivering oral and written legal advice on federal, state, and local laws, drafting state legislation, managing bond arbitrage liability, and representing the County in related litigation. Key deliverables include semi-annual regulatory updates and the timely filing of IRS Forms 8038-T and 8039-G. The contract will be managed through a Price Agreement with work assigned via Task Orders. The term runs from the date of award until June 30, 2027, with the County holding the option to renew for up to three additional one-year terms, not to exceed four years in total. Proposals must be submitted electronically via the Workday Strategic Sourcing portal by December 11, 2026, at 2:00 pm. Submissions must separate technical and cost proposals, with the latter requiring both PDF and Excel formats. Evaluation is based on a scoring system of 1,000 to 1,100 points, with additional preferences available for New Mexico resident businesses and resident veteran businesses. The County may multi-award the contract to one or more qualified offerors following a review by an evaluation committee and approval by the Board of County Commissioners. Pricing is structured based on the face amount of various bond types, including General Obligation, Revenue, and Conduit financing, as well as hourly rates for supplemental services.

Offices of Lawyers

POSTED

DEADLINE

in about 1 month

Printing and Training Material Supplier

Commercial Printing (except Screen and Books)

POSTED

DEADLINE

in about 1 month

AV and Hybrid Event Technical Provider

Computing Infrastructure Providers, Data Processing, Web Hosting, and Related Services

POSTED

DEADLINE

in about 1 month

Community Engagement Specialist

Marketing Consulting Services

POSTED

DEADLINE

in about 1 month

Training Curriculum Developer and Instructor

Professional and Management Development Training

POSTED

DEADLINE

in about 1 month

Professional Facilitator (Behavioral Health & Justice)

Administrative Management and General Management Consulting Services

POSTED

DEADLINE

in about 1 month

RFP 27-0020-RI Facilitation, Planning, Training, and Conference Management Services

Solicitation # 27-0020-RI

Doña Ana County, New Mexico, is soliciting proposals under RFP 27-0020-RI for professional facilitation, planning, training, and conference management services. The selected contractor will provide county-wide support on a task order basis, focusing on workshop and conference planning, stakeholder engagement, and the development and delivery of training curricula. Key subject areas include behavioral health, crisis response, trauma-informed practices, and equity. The initial contract term runs from the date of award through June 30, 2027, with the option for three additional one-year renewals, not to exceed a total of four years. Proposals must be submitted electronically via the Workday Strategic Sourcing portal by December 11, 2026, at 2:00 P.M. local time. Submissions must include a technical proposal and a separate cost proposal provided in both PDF and Excel formats. Evaluation is based on the merits of the proposal, with additional point preferences available for New Mexico resident businesses and resident veterans. Awarded contractors must comply with New Mexico state law, federal civil rights statutes, the Americans with Disabilities Act, and HIPAA where applicable. Payment will be processed via ACH, with invoices due by the 15th of each month.

Convention and Trade Show Organizers

POSTED

DEADLINE

in about 1 month

Master Plan Architect/Urban PlannerThis subcontract opportunity is for a Master Plan Architect or Urban Planner to support prime contractors on industrial park projects for the County of Doña Ana in New Mexico. The selected professional will be responsible for developing spatial master plans and zoning recommendations, with a specific focus on land use planning, secure defense-tech zoning design, and spaceport safety footprint modeling. These tasks require the use of advanced GIS and urban planning software to produce a final Comprehensive Master Plan. Qualified candidates must hold an AICP certification or a Registered Architect license to be eligible for the role. The solicitation was posted on October 14, 2026, and requires a response by November 16, 2026. The work falls under NAICS code 541310, focusing on professional planning services for the regional industrial infrastructure.

Architectural Services

POSTED

DEADLINE

International Trade and Cross-Border Logistics SpecialistThis subcontract opportunity for an International Trade and Cross-Border Logistics Specialist supports prime contractors on County of Doña Ana hub projects. The selected specialist will analyze logistics and regulatory requirements for movement across the US-Mexico border, focusing on customs bottleneck analysis, cross-border freight flow modeling, and the development of regulatory compliance strategies. The role requires deep expertise in customs law and USMCA regulations, utilizing trade data analytics tools to produce a final Cross-Border Logistics Analysis report. The solicitation was posted on October 14, 2026, with a response deadline of November 16, 2026. Classified under NAICS code 541611, the project is managed by the County of Doña Ana in New Mexico. Interested parties can find further details through the official public portal.

Administrative Management and General Management Consulting Services

POSTED

DEADLINE

Ready to Pursue This Opportunity?

Get AI-powered intelligence on this solicitation and the ones like it

Every page of the solicitation package shredded into a compliance breakdown

AI-powered matching based on your capabilities and past performance

Competitor and incumbent history on the requirement

Automated alerts on amendments, Q&A deadlines, and award

Join 750+ contractors already using CLEATUS