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This Solicitation opportunity from Texas was posted on December 19, 2025. The submission period has ended. Browse the details below for market research, or find similar active opportunities.

Event Planning and Management Services

Closed
RFQ #2511-5636State & Local

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

Active Opportunities Like This One

NAICS: 561920
New
SLED
CUG Event Planning and Logistics SupportThe CUG Event Planning and Logistics Support subcontract involves providing end-to-end planning and logistical coordination for prime contractors working on Oregon Department of Transportation facility projects. The scope of work includes managing annual spring and fall workshops, summer work sessions, and annual meetings. Key responsibilities involve developing written session plans, overseeing workshop closeouts, and coordinating virtual meeting logistics through MS Teams. The selected provider must ensure all activities comply with the Oregon Sustainability Act and relevant state statutes. Deliverables include updated session plans and detailed meeting notes. This project is based in Salem, Oregon, and falls under NAICS code 561920.
Department of Transportation

POSTED

1 day ago

DEADLINE

in 20 days
NAICS: 561920
New
SLED
Summit Logistics and Operational SupportThis subcontract opportunity is for the provision of summit logistics and operational support for the Interest on Lawyer Account Fund of the State of New York. The selected contractor will be responsible for the operational execution and logistical coordination of a two-day in-person summit, specifically managing venue requirements and on-site support for an expected attendance of 200 to 220 people. Key responsibilities include utilizing event registration systems and venue coordination tools to ensure the successful delivery of the event. Qualified candidates must possess demonstrated experience in large-scale event management to effectively support prime contractors on this project. The solicitation was posted on October 26, 2026, with a response deadline of November 20, 2026. The project falls under NAICS code 561920 and focuses on the comprehensive delivery of a fully executed professional gathering.
Interest on Lawyer Account (IOLA) Fund of the State of NY

POSTED

2 days ago

DEADLINE

in 23 days
NAICS: 561920
New
SLED
Event Planning and Management SupportThis subcontract for Event Planning and Management Support involves providing logistical coordination and event management services for the Power Authority of New York. The primary objective is the execution of the 2027 Supplier Diversity Expo, a two-day event requiring comprehensive oversight of exhibitor booths, registration management, scheduling, and on-site flow. The selected provider will utilize specialized registration software and event management tools to ensure a fully coordinated delivery. The role is designed to support prime contractors, with a preference for candidates holding a Certified Meeting Professional certification. Operating under NAICS code 561920, the contract focuses on the seamless operational delivery of the expo to meet the agency's diversity and outreach goals.
Power Authority of New York

POSTED

2 days ago

DEADLINE

N/A
NAICS: 561920
New
SLED
2027 Supplier Diversity Expo
Solicitation # 2140244
The Power Authority of New York has issued a single source award to Tarrytown Partners LLC for the 2027 Supplier Diversity Expo. This procurement, identified by solicitation number 2140244 and posted on October 26, 2026, falls under the category of Food, Beverages, Commissary and Vending Commodities. The contract is scheduled for performance on May 5-6, 2027, at the WPO Westchester location in New York. Administrative oversight for this award is managed by Strategic Buyer II Allison Farrell. No specific contract value or detailed pricing tables were provided in the notice.
Power Authority of New York

POSTED

2 days ago

DEADLINE

N/A
NAICS: 561920
New
SLED
RFQ: Planning and Coordinating IOLA’s 2027 Justice Infrastructure Summit
Solicitation # 2140223
The New York State Interest on Lawyer Account (IOLA) Fund is soliciting quotes for a consultant to provide end-to-end planning, coordination, and operational support for a two-day, in-person Justice Infrastructure Summit scheduled for Summer 2027. The event is expected to host between 200 and 220 individuals representing 107 legal services grantees. The selected contractor will be responsible for event content, including project management and agenda development, as well as event management, covering summit logistics, post-event activities, and the coordination of CLE accreditation if required. A key requirement of the event is that participants must not be charged any registration fees. The anticipated contract term is between six and nine months, concluding on August 31, 2027, with a maximum award value of $100,000. Qualified applicants must be licensed to do business in New York State, maintain Workers Compensation and Disability Insurance, and be able to be physically present for the summit. Proposals are due by November 20, 2026, and must be submitted in PDF format to the Deputy Director of Programs. Submissions should be limited to 20 pages and must include a detailed project workplan, a cost proposal, and evidence of organizational capacity, including staff bios and relevant event-based experience.
Interest on Lawyer Account (IOLA) Fund of the State of NY

POSTED

2 days ago

DEADLINE

in 24 days
NAICS: 561920
New
SLED
Conference Decor and Facility CoordinationThis subcontract for Conference Decor and Facility Coordination, issued by the Vermont Department of Economic Development, involves the supply, installation, and coordination of decorations and facility logistics for Efficiency Vermont projects. The selected provider will be responsible for creating and executing a comprehensive decoration plan, which includes collaborating with venue management and utilizing event decor, signage stands, and AV equipment to deliver a fully decorated and staged conference venue. The contract requires the provider to maintain General Liability Insurance and Workers' Compensation. Interested parties must submit their responses by the deadline of December 1, 2026, at 10:00 AM. The project falls under NAICS code 561920 and is designed to support prime contractors in the successful delivery of event staging and logistics.
Department of Economic Development

POSTED

4 days ago

DEADLINE

in about 1 month
NAICS: 561920
New
SLED
Speaker and Sponsor Management ServicesThis subcontract for Speaker and Sponsor Management Services, issued by the Vermont Department of Economic Development, involves providing recruitment and coordination services for guest speakers, exhibitors, and sponsors on Efficiency Vermont projects. The selected provider will be responsible for recruiting and supporting over 75 guest speakers and managing all partner and sponsor activities through the use of CRM or speaker management databases. Key deliverables include confirmed speaker lists, executed sponsor agreements, and detailed exhibitor layouts. The contract requires the provider to maintain General Liability Insurance to ensure operational compliance. Interested parties must submit their responses by December 1, 2026, at 10:00 AM. This opportunity falls under NAICS code 561920 and is designed to support prime contractors in the execution of project-specific event coordination.
Department of Economic Development

POSTED

4 days ago

DEADLINE

in about 1 month
NAICS: 561920
New
SLED
Event Planning and Logistics CoordinatorThe Event Planning and Logistics Coordinator subcontract, issued by the Vermont Department of Economic Development, involves providing comprehensive event planning and logistics management for prime contractors on Efficiency Vermont projects. The selected provider will be responsible for developing conference schedules, agendas, and space planning across virtual, in-person, and hybrid formats. To ensure operational success, the coordinator must utilize project management software and collaborate with the Coordinating Committee and VEIC Contract Manager to implement cost-reduction efficiencies, ultimately delivering finalized logistics plans and schedules. Compliance requirements for this engagement include maintaining 1 million dollars per occurrence and 2 million dollars aggregate in General Liability insurance, as well as 1 million dollars in Cyber Liability insurance. Interested parties must submit their responses by December 1, 2026, at 10:00 AM. This opportunity falls under NAICS code 561920 and is managed through the Vermont Business Registry.
Department of Economic Development

POSTED

4 days ago

DEADLINE

in about 1 month
NAICS: 561920
New
SLED
Better Building by Design Event Management 2028-2030
Solicitation # 77245
Efficiency Vermont is seeking professional event planning and management services for the Better Building by Design conferences scheduled for 2028, 2029, and 2030. The selected contractor will be responsible for comprehensive event logistics, including schedule and agenda development, space planning, and the management of over 75 guest speakers, exhibitors, and sponsors. The services must be adaptable to virtual, in-person, or hybrid formats. The performance period is primarily established from July 2028 through June 2030, with some documentation indicating a start date as early as July 1, 2027. This is a time and materials contract with a budget not to exceed 65,000 dollars per conference, totaling a maximum of 195,000 dollars for the three events. Proposals are due electronically to [email hidden] by 5 p.m. EST on December 1, 2026. Submissions must include a company profile, a binding transmittal letter, a detailed budget, a certificate of general liability insurance, and a completed information security questionnaire. Evaluation is based on a point-based scoring system, and bidders must use the provided Proposal Exception Summary Form to note any deviations from the standard contract terms.
Department of Economic Development

POSTED

4 days ago

DEADLINE

in about 1 month
NAICS: 561920
New
SLED
Event Planning & Logistics ManagementThis subcontract for Event Planning and Logistics Management supports prime contractors in executing training events for the Judicial Council of California. The scope of work involves comprehensive operational management, including the sourcing of California-based venues, the implementation of registration tools, and the strategic marketing of training to target participants. Additionally, the provider is responsible for coordinating all on-site logistics and managing the reproduction and assembly of necessary program materials to ensure a fully coordinated event. The opportunity is categorized under NAICS code 561920 and is associated with the Judicial Council of California. Interested parties should note that the solicitation was posted on October 23, 2026, with a response deadline of December 4, 2026. The primary objective is the delivery of a seamless event experience encompassing both the physical venue and the management of registered attendees.
Judicial Council of California

POSTED

5 days ago

DEADLINE

in about 1 month
NAICS: 561920
New
SLED
LA28 Events, Public Events, Marketing, Branding & Community Engagement Services
Solicitation # 492
The City of Santa Monica is seeking qualified producers and consultants to provide comprehensive marketing, branding, community engagement, and event management services. This initiative is designed to support a growing roster of high-profile activations, including the 2028 Olympic and Paralympic Games, Super Bowl LXI, and various cultural events such as the Tournament of Roses Parade and the Swiss Winter Village. The scope of work is divided into three primary categories: Marketing and Design, Production and Event Execution, and Community Engagement. Key deliverables include the development of a volunteer program, crowd management protocols, digital marketing campaigns, and the creation of inclusive community partnerships to showcase the city's vibrancy. The contract is structured as a firm-fixed, as-needed professional services agreement with an initial three-year term and two optional one-year renewals. Qualified proposers must demonstrate at least five years of relevant experience and adhere to strict insurance requirements, including Commercial General Liability, Automobile Liability, and Workers Compensation coverage of at least $1,000,000. Additionally, contractors with agreements exceeding $54,200 must comply with the City's Living Wage Ordinance. Award selection is based on the best-qualified proposer rather than the lowest cost. Proposals must be submitted via the OpenGov portal by November 25, 2026, and must include a letter of transmittal, a detailed project work plan, and a minimum of three professional references.
D200 CITY MANAGER

POSTED

5 days ago

DEADLINE

in 29 days
NAICS: 561920
New
Federal
Project Facilitation and Meeting CoordinationThis subcontract opportunity, titled Project Facilitation and Meeting Coordination, supports prime contractors on Army Recovery Care Program projects for the Department of Defense. The selected provider will be responsible for event management and project facilitation, which includes coordinating meeting logistics, preparing agendas and minutes, and leading planning sessions focused on program efficiency. The role requires the use of government collaboration and video teleconferencing tools to deliver essential documentation, such as post-event summary reports. Personnel assigned to this contract must possess a Public Trust clearance. The requirement falls under NAICS code 561920 and was posted on October 22, 2026, with a response deadline of November 2, 2026.
W40M USA Hca

POSTED

5 days ago

DEADLINE

in 6 days

General Info

Agency

Texas → Opportunity Home San Antonio

NAICS

561920 - Convention and Trade Show Organizers

Place of Performance

TX, USA

Set-Aside

NONE

Documents

2

Addendum #1 2511-5635 Event Planning and Management Services Q&A

PDF, High priority: read this firstamendment
High

RFQ 2511-5635 Event Planning and Management Services

PDF, High priority: read this firstrfq
High

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Timeline

PhaseClosed
Posted

Solicitation

Response Deadline

Deadline has passed

Submission Closed

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Organization & Contact Information

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AgencyTexas → Opportunity Home San Antonio
ContactsNo contacts available
OfficeTX, USA
Organization / AgencyTexas → Opportunity Home San Antonio
Office AddressTX, USA
ContactsNo contact information available

Interested Companies (4)

Skyline EventsWood Ridge, NJ
Jade Paints
Elias Events

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Full Description

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Event Planning and Management Services

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NAICS: 238320
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Exterior and Interior Painting
Solicitation # 2609-5718
Opportunity Home San Antonio is soliciting bids under solicitation number 2609-5718 for professional exterior and interior painting services across its housing portfolio. The scope of work includes priming new surfaces, painting gypsum wallboard walls, ceilings, doors, windows, and architectural trim, as well as performing site maintenance and debris removal. All products and preparations must adhere to MPI standards and the MPI Architectural Painting Specification Manual, with gloss levels defined by ASTM D 523. Contractors are required to provide mockups for each paint system and color to establish quality standards, and all work is subject to inspection by Opportunity Home to ensure there are no runs or drips and that all areas are completely covered. The contract will be awarded to the responsible bidder offering the most advantageous price. Bidders must submit a comprehensive package including a bid fee sheet, company biography, and various certifications, including those for small, minority, or women-owned business status. Compliance with the Section 3 of the Housing and Urban Development Act of 1968, the Build America, Buy America Act, and prevailing wage rates is mandatory. The solicitation requires a bid guarantee and may necessitate performance and payment bonds totaling 100 percent of the contract price. Failure to complete the work within the specified timeframe will result in liquidated damages of 100.00 dollars per day. Bids must be submitted by November 12, 2026.
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