Event Planning and Production Services for Suva Freedom 250 Showcase

The U.S. Embassy Suva, under the Department of State, is soliciting commercial event planning and production services for the Suva Freedom 250 Showcase, a public event commemorating the 250th anniversary of U.S. independence and celebrating U.S.-Fiji relations. The solicitation, numbered 19FJ6026Q0005, was issued on June 18, 2026, with responses due by July 20, 2026, and the contract is intended to be awarded on a firm fixed-price basis for performance in Suva, Fiji, concluding by October 30, 2026. The full scope includes event concept development, venue and artist booking, media and marketing campaigns, on-site production, post-event cleanup, and comprehensive reporting, requiring a proven track record of managing events attended by 5,000 or more people. The contractor must provide a qualified project manager with at least four years of relevant experience and maintain a local business presence in Fiji or commit to establishing one within 30 days of award. All proposals must be submitted electronically in specified file formats under 30 MB to suvaprocurement@state.gov and must include a fully completed SF-1449, section 5 representations and certifications, proof of SAM registration with a valid UEI number, and evidence of an established business in Fiji. The contract incorporates a comprehensive set of Federal Acquisition Regulation (FAR) and Department of State Acquisition Regulation (DOSAR) clauses governing commercial items, including payment terms, subcontracting, whistleblower rights, IT security restrictions, tax obligations under foreign fixed-price contracts, and mandatory compliance with labor standards, anti-trafficking requirements, and exclusive sourcing provisions under the Buy American Act and Free Trade Agreements. Payment will be made for accepted work only, with invoices required to be submitted to suvausembbilling@state.gov in original and copy, containing all items mandated by FAR 32.905(e) and listing VAT as a separate line item—calculated according to local Fijian law and not included in the base CLIN rates. Performance is governed by a Quality Assurance Surveillance Plan requiring no more than one customer complaint per month, with corrective actions managed by the Contracting Officer’s Representative, who will also receive weekly progress reports, project work plans, promotional materials, a final event blueprint, and a post-event report. The award will be made to the lowest