Facilities Strategic Plan

The Regional Municipality of Waterloo is seeking a qualified consulting firm to develop a Corporate Facilities Strategic Plan to transition its corporate office portfolio from project-by-project management to a coordinated, portfolio-level framework. The project aims to optimize space and assets while improving long-term capital and operating decision-making. The scope of work is divided into three phases over an anticipated duration of 12 to 14 months, concluding by December 31, 2027. These phases include workplace strategy and facilities analysis, optimization and financial modeling, and final recommendations. Key deliverables include a project work plan, utilization and capacity analyses, optimization scenarios, an implementation roadmap, and a Workplace Design Toolkit. The selection process is a single-stage evaluation based on quality factor scores and price. Quality is weighted by project understanding and approach (30%), the project manager (20%), firm experience (20%), and project support staff (15%). Proposals must be submitted electronically by October 26, 2026, with the technical proposal and upset budget provided in separate uploads. The successful consultant must comply with the Accessibility for Ontarians with Disabilities Act (AODA), pay a Living Wage to employees, and maintain comprehensive insurance, including $2 million in general and automobile liability and $1 million in professional liability. All work product created under the agreement is considered work for hire and remains the sole property of the Region.