Facility Condition Assessments

The City of Austin is soliciting proposals under RFP 7500 SMW3037 for ongoing facility condition assessments of city-owned building systems. The scope of work requires a comprehensive lifecycle cost analysis including current capital investments, operating costs, future replacement costs, and risk analysis. Key deliverables include standard facility condition assessments, lifecycle cost modeling, energy benchmarking and audits conforming to ASHRAE Levels 1, 2, and 3, retro-commissioning services, and QR code tag services linked to CMMS asset records. Additionally, the contractor may be required to perform abbreviated accessibility surveys based on ASTM-E2018 standards. All asset inventories and PM schedules must utilize the City's ISO-based classification structure, as ASTM Uniformat is explicitly prohibited. The contract will be awarded based on the best value, evaluating the highest rated proposals based on key personnel qualifications and price proposals. Pricing is evaluated based on an annual volume of 1,000,000 square feet for standard assessments and 500,000 square feet for other specified services. Preference points are available for local and small businesses. Contractors must ensure all personnel undergo certified criminal background checks with fingerprinting and certify payment of a minimum living wage of 22.15 per hour. Proposals must be submitted electronically via Austin Finance Online by October 29, 2026, at 2:00 PM CST, and must include a price offer, technical offer, and required certifications.