FCC Oakdale FY22 2nd Quarter Bread

15B51821PWA110098 NON COMPETITIVE MEMORANDUM FOR SIMPLIFIED ACQUISITION ACTIONS IAW FAR 13.106-1(b)(1) 1. REQUIRING AGENCY - DOJ/Bureau of Prisons, FCC Oakdale 2. NATURE/DESCRIPTION OF ACTION BEING APPROVED - Urgent Procurement with only one responsible source. 3. DESCRIPTION OF SUPPLIES OR SERVICES REQUIRED TO MEET THE AGENCY'S NEEDS FCC Oakdale must provide Passover meals for the inmate population. Years of research have shown that only one vendor has been able to reliably provide all of the religious meals required. The procurement of these meals typically falls under the posting requirement of $25,000.00. Additional purchases had to be made due to covid, and the dollar amount was over the threshold this year. Food Service had not contemplated the additional time required for posting, and FCC Oakdale has no choice but to provide the religious meals. Contracting would have needed to spend time researching vendor responsibility of all potential awardees, and this would put us in danger of not having the religious meals in time. 4. IDENTIFICATION OF STATUTORY AUTHORITY PERMITTING OTHER THAN FULL AND OPEN COMPETITION - 41 U.S.C. 253; 41 U.S.C. 1901(e) 5. DEMONSTRATION THAT THE PROPOSED CONTRACTOR'S UNIQUE QUALIFICATIONS OR THE NATURE OF THE ACQUISITION REQUIRES USE OF THE AUTHORITY CITED: LA Foods has consistently provided quality Passover meals for multiple BOP institutions, including FCC Oakdale, for years. They provide everything required and can guarantee delivery before Passover. This made them the only reasonable decision. 6. DESCRIPTION OF EFFORTS MADE TO ENSURE THAT OFFERS ARE SOLICITED FROM AS MANY POTENTIAL SOURCES AS PRACTICABLE: FCC Oakdale has reached out to multiple vendors in the past for quotes on Passover meals. None of the vendors that we found were able to provide all of the items required. An award was made to a different vendor last year, and they contacted us to ask that the PO be cancelled because they were not able to get the items in time. We had to contact LA Foods and ask them to please accept the award even though it was past their deadline for Passover order submission. Thankfully they were able to provide the meals in time. Contracting will require the Food Service department to submit the request for purchase at least a month in advance moving forward. This will give the contracting department enough time to properly announce the solicitation on the Government Point of Entry, and then to properly research vendor past performance to ensure that the awarded vendor is capable of guaranteeing delivery. CONTRACTING OFFICER'S CERTIFICATION I certify this justification is accurate and complete to the best of knowledge and belief. _________________________________________________ Contracting Officer