FCI McDowell 2nd Qtr FY 26 BREAD

The contract solicitation 15B12226Q00000004 issued by the Federal Bureau of Prisons, FCI McDowell, seeks to procure bread supplies for the institution’s 2nd quarter of Fiscal Year 2026. This procurement is a total small business set-aside under the NAICS code 311991, reflecting bakery product manufacturing. The contractor is required to deliver various types of fresh bread, including white and whole wheat, enriched pan bread in specified quantities, with all deliveries to be FOB destination to the FCI McDowell warehouse in Welch, West Virginia. Delivery is to occur weekly on an as-needed basis, with a critical requirement that bread be delivered within 48 hours after baking to ensure freshness. The contract term spans the second quarter of FY26, typically October 1 through December 31, 2025. Evaluation of offers is structured around a trade-off process emphasizing past performance and delivery schedule, which collectively account for 75% of the evaluation weight, placing significant importance on demonstrated reliability and timeliness. Price and delivery schedule constitute the remaining 25%, and bids must provide pricing adjusted to the posted quantities with explicit case counts; failure to perform this calculation results in bid rejection. The contract will be awarded to a single vendor based on combined factors, reflecting historical practice and overall cost benefits. The solicitation incorporates standard FAR commercial item clauses, including small business program requirements, labor standards, ethical conduct, and prohibitions against trafficking in persons, among others. Representations and certifications per FAR 52.212-3 and 52.219-1 are required for offerors, though no specific data on socioeconomic status or unique entity identifiers are provided in the documents. Contract administration details specify electronic invoicing in accordance with FAR 52.232-33 and payment through the FCI McDowell payment office in Welch, WV. Inspection and acceptance are conducted by the government at the destination, ensuring compliance with contract terms and federal regulations including Buy American and Trade Agreement Acts. The contract stipulates fresh product delivery and commercial packaging practices consistent with FAR 52.212-4 but does not impose military packaging standards or bar-coding requirements. Offer submissions must be received by December 18, 2025, with questions directed to the primary contracting officer Joe Riffe. Overall, this contract embodies a commercially aligned, socially conscious procurement focused on guaranteed bread supply freshness and performance integrity from a small business vendor for a federal correctional institution.