FCI McDowell 4th Qtr FY 26 SUBSISTENCE

The solicitation for FCI McDowell’s 4th Quarter Fiscal Year 2026 subsistence requirements is a total small business set-aside under FAR 19.5, with NAICS code 311991, targeting vendors who can supply a wide range of food and institutional supplies including canned beans, meats, cheese, spices, plastics, dairy products, and household items. Proposals must be submitted via Standard Form 1449 along with mandatory FAR clauses and representational certifications through SAM.gov’s OCRA system, with all bids due by 1:00 P.M. EST on May 22, 2026, and delivered via mail, fax, email to jriffe@bop.gov, or in person. Technical compliance and past performance carry the highest weighting at 75% of the evaluation, followed by delivery schedule, price, and socio-economic status. Offerors must meticulously match their bid pricing to the exact case quantities specified in the solicitation and clearly annotate any deviations; failure to perform these calculations will result in rejection of the line-item bid. Products must adhere to strict packaging and labeling standards, including a minimum 2 mil polyethylene film thickness, sealed containers, compliant ingredient declarations in descending order of weight, specific product identifications such as “100% Beef” with fat percentage, and prohibitions on religious exemption labels or handwritten dates. All items are subject to inspection and acceptance at the FCI McDowell warehouse in Welch, West Virginia, under FOB destination terms, and any delivery of expired, non-compliant, or improperly labeled goods will result in immediate rejection and placement on a do-not-award list for the following quarter. Repeated quality failures or disrespectful interactions during rejects will lead to disqualification from future solicitations. Contractors must be certified as small businesses with accurate UEI and CAGE codes, and may be eligible for HUBZone or WOSB preferences if applicable. Payment will be processed by the Federal Bureau of Prisons at the provided address via electronic funds transfer, with invoices submitted following Standard Form 1449 guidelines. All contractors must comply with labor standards, anti-trafficking provisions, employment verification, equal opportunity requirements, and federal food safety regulations under USDA FSIS and FDA 21 CFR, ensuring all goods meet U.S. origin and grade specifications.