Fort Smith Public Schools - SY 26 - 27 - Turnkey Audio Monitoring in compliance with Arkansas Eli's Law

Fort Smith Public Schools is soliciting proposals under RFP 2025-26 RFP-032 for a turnkey audio monitoring solution to ensure compliance with Arkansas Eli's Law across six secondary school campuses. The selected vendor will be responsible for the end-to-end design, delivery, installation, and maintenance of audio-only recording sensors in locker rooms, changing rooms, and designated dressing areas. Key technical requirements include the use of tamper-resistant enclosures, Cat6/Cat6A plenum-rated structured cabling adhering to TIA/EIA standards, and secure cloud storage with retention logic ranging from 90 days to 12 months. The project also necessitates role-based access control, administrative training for district staff, and the installation of mandatory high-visibility notice signage. The contract term begins upon award and runs through June 30, 2027, with options for five one-year renewals extending to June 30, 2032. Proposals must include a 5% bid bond and a pricing structure divided into initial capital costs for hardware and implementation, as well as annual recurring operational costs for five years. Vendors must certify compliance with various Arkansas state laws, including prohibitions against boycotts of Israel and certain energy or firearm industries, and certifications regarding the employment of illegal immigrants and foreign ownership by the People's Republic of China. Evaluation will be based on a points-based system, and the successful bidder must provide a minimum one-year equipment warranty and a written Service Level Agreement. Responses are due by December 18, 2026.