Ft Polk Printers Buyout

The Defense Health Agency is procuring a one-time buyout of 118 HP multi-function printers currently leased from MinBurn Technology Group under contract HT001521F0070 at Fort Polk, Louisiana, to prevent disruption of critical patient and administrative operations if the lease terminates. Without this buyout, the contractor may remove all printing equipment, severely impacting the delivery of essential documents like discharge instructions and hindering hospital administration functions. The acquisition is structured as a sole-source firm-fixed-price contract under FAR 6.103-1(c)(2)(i) because full competition would result in substantial, unrecoverable duplication of costs, as the equipment is already installed and integrated into existing systems. The buyout covers 87 HP M681z, 21 HP M528c, 5 HP M635z, and 5 HP M578c printers at a total estimated cost of $654,767, with all units confirmed as TAA-compliant. The contract will be awarded directly to MinBurn Technology Group, a verified Service-Disabled Veteran-Owned Small Business, maintaining the socioeconomic status established in the prior lease agreement. A two-phase procurement strategy is in place, with this buyout forming Part One, followed immediately by Part Two, which will competitively procure ongoing printer support services through the NASA SEWP Printing Imaging Catalog under a Service-Disabled Veteran-Owned Small Business set-aside. The period of performance for the buyout aligns with the end of the current lease on August 7, 2026, with acceptance expected at Fort Polk to ensure uninterrupted service. Inspection and acceptance responsibilities rest with the Government, though no formal quality metrics or inspection criteria are specified beyond adherence to HP model specifications and prior performance under the lease. The contract is funded under FY26 Procurement, administered by the Defense Health Agency in Falls Church, Virginia, with no additional packaging, marking, invoicing, or security clearance requirements outlined. The contracting officer has certified the sole-source action through a Justification and Approval that includes technical, legal, and requirements certifications, and submission of proposals for this action is due by June 22, 2026, via the designated government portal with no formal proposal format or page limits specified.