Full and Open Competition for Outside Runway PAPI, Vance AFB
Contract Overview
Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.
AI Contract Overview
This solicitation, identified as XTLF20-1018, is a combined synopsis and Request for Quote for the full replacement of the Outside Runway Precision Approach Path Indicator (PAPI) systems at Vance Air Force Base in Enid, Oklahoma, under NAICS code 237130. The work requires complete removal of existing PAPI units and installation of new FAA-compliant LED PAPI systems meeting FAA AC 150/5345-28 Type L-880(L) standards, including new concrete pads, mow strips, Constant Current Regulators, conduit runs with trenching and handholes, grounding, electrical work, and site restoration with sod installation. The procurement is a full and open competition with no set aside, and award will be made on a Single Firm-Fixed Price basis using the Least Cost/Technically Acceptable methodology, contingent upon availability of funding, which is not currently secured and cannot be guaranteed. All proposals must be submitted electronically to Betty Kliewer no later than June 12, 2026, at 11:00 AM CST, and must remain valid through September 30, 2026. An optional site visit is scheduled for May 19, 2026, at 11:00 AM CST at Building 200, Room 114, with strict access requirements including Real ID-compliant identification, vehicle registration, insurance, and advance notification for all visitors, especially non-U.S. citizens who must present a work permit, visa, or Form I-94. Questions must be submitted using the official Q&A form no later than May 27, 2026, and responses will be issued via amendments on SAM.gov; no verbal inquiries are permitted. Bidders must maintain an active SAM.gov registration with a valid UEI and completed representations and certifications at the time of submission and award. Technical requirements are detailed in the attached specifications, drawings, wage determination, and bid form, which include mandatory adherence to FAR clauses governing protection of existing assets, operations and storage areas, construction specifications, suspension of work, and warranty of construction. Contractors must establish a comprehensive Quality Control program with a certified QC Manager, provide daily reports, conduct testing with five days’ advance notice, and submit as-built drawings certified for each payment request. The contract requires a Performance Bond effective through the construction and warranty period, compliance with USACE EM 38
General Info
Place of Performance
Enid, OK, 73705, USASet-Aside
Timeline
Organization & Contact Information
Full Description
AMENDMENT #4: Q&A;
The purpose of this amendment 4 is to attach answers to questions
AMENDMENT #3; Quote Validity:
The purpose of this amendment is to extend the required quote validity period. All offerors shall ensure their quotes remain valid for 180 days from the date and time of the solicitation closes. This extended timeframe will provide the government with the strongest opportunity to secure the necessary funding and ensure continuity in the procurement process.
AMENDMENT #2; Site Visit Sign-In Sheet Attached.
This is a combined synopsis/solicitation for commerical items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice.
ASRC Federal Gulf State Contructors (AFGSC) on behalf of the Government intends to issue a Full and Open Competition for the replacement of the Outside Runway Precision Approach Path Indicator (PAPI) systems located at Vance AFB. Work includes full removal of existing PAPI units, installation of new FAA-compliant LED PAPI systems, associated electrical work, grounding, testing, and all requirements contained in the specifications listed in the attached Statement of Work (SOW).
A Single Firm-Fixed Price (FFP) award will result from this solicitation if/when funding is available and/or approved. If awarded it will be determined Least Cost/Technically Acceptable to the Government.
This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.
This solicitation is issued as a Request for Quote.
Funding is NOT currently available for this requirement. The Government anticipates receiving funds but cannot guarantee availability or a date.
The Government and/or AFGSC reserves the right to cancel this solicitation if funding does not materialize.
Question & Answer form is attached to this solicitation. All questions must be submitted in writing using the provided form and emailed to Betty Kliewer; contact@example.gov NLT May 27, 2026 at 2:00 PM Central. Any questions not submitted on the provided Q&A form, or received after the deadline, may not be answered. Responses to question will be issued via amendment on SAM.gov.
No verbal questions will be accepted during the site visit or via telephone.
Offerors shall ensure that all pricing, terms and proposal conditions remain valid through September 30, 2026 due to anticipated funding schedule. Proposals not honoring this acceptance period may be deemed non-responsive.
Submit proposals electronically to: Betty Kliewer; contact@example.gov NLT June 12, 2026 at 11:00 AM CST.
Late proposals may not be considered or evaluated.
A site visit will be held on May 19, 2026 at 11:00 AM CST. Location 400 Young Rd, Bldg 200, Rm 114, Enid, OK 73705.
All visitors must comply with Vance AFB access requirements, including Real ID compliant identification and adherence to installation security procedures, along with vehicle registration and current insurance. You will need to report to the Vance Visitor Center to obtain a pass. Please notify Betty Kliewer; contact@example.gov and/or Shannon Perry; contact@example.gov at least 48 hours in advance of individuals planning to arrive to ensure base acess. If they are not a citizen of the US, they will need to bring a work permit, visa, or 1-94.
No additional site visits will be scheduled.
All bidders must be actively registered in SAM.gov at the time of proposal submission and at the time of award in accordance with FAR 52.207-7. Offerors must have; An active SAM.gov registration, Valid UEI (Unique Entity Identifier) and completed representations and certifications in SAM.gov.
ATTACHMENTS:
PAPI Specifications
Q&A Form
Wage Determination
Vendor Information
Plan Drawings
Bid Form
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