FY26 Traffic Signal Materials - Schedule C

This contract, designated TO26-09, issued by the Ada County Highway District (ACHD) in Idaho, pertains to the procurement of traffic signal materials for fiscal year 2026, specifically Schedule C which focuses on video detection systems. The solicitation was posted December 5, 2025, with bids due by December 19, 2025. The agreement, set to be formalized in January 2026, extends through September 30, 2026, and involves supplying a suite of integrated video detection components—including two-camera video detection processor cards, expansion modules, color video monitors and cameras, mounting hardware, and communication modules—that are compatible with existing ACHD traffic infrastructure. The system is designed to support presence detection, traffic flow monitoring, real-time alarm generation, and data communication, adhering to industry standards such as NEMA TS1/TS2, FCC Part 15 Class A emissions, and environmental durability ranging from -34°C to +74°C. Bidders are required to submit sealed electronic proposals via ACHD’s eProcurement portal, conforming strictly to detailed specifications and bid instructions, with no paper submissions permitted. The procurement employs a Lowest Price Technically Acceptable (LPTA) award process where bids must meet technical requirements to be considered, and among those, the lowest priced conforming bid wins. The contract is likely firm-fixed-price though not explicitly stated. Deliveries are F.O.B. Boise, Idaho, with inspection and acceptance performed at ACHD’s facilities. Provision for extensions exists under certain conditions, but deadlines are stringent, and late delivery penalties apply. Special contractual provisions emphasize compliance with Idaho state laws including anti-boycott certifications related to Israel, indemnification obligations protecting ACHD from contractor-caused liabilities, and prohibitions on financial interests by ACHD personnel or their relatives to prevent conflicts of interest. Pricing extended to ACHD must also be available to other Idaho public agencies. The procurement process is overseen by designated ACHD officials, with precise invoicing and payment procedures requiring electronic submission and net 30-day terms. While the contract does not incorporate federal FAR clauses, it contains locally developed terms tailored to ACHD’s requirements. The procurement package includes rigorous product specifications ensuring functional performance, environmental resilience, and compatibility, thus supporting ACHD’s goals to enhance traffic management infrastructure through advanced video detection technology.