FY27-31 LUBBOCK ELEVATOR PM, REPAIR, AND PARTS

The Texas Department of Public Safety is soliciting bids for comprehensive elevator preventative maintenance, repair services, and parts supply for its Lubbock Area Office under solicitation number 405-26R0016245, with a response deadline of May 21, 2026. The contract spans a five-year period from September 1, 2026, through August 31, 2031, and encompasses service for at least two elevators located at the Admin North and Crime Lab (South) facilities. Bidders must comply with stringent performance requirements tied to ANSI A17.1 standards and Texas Department of Licensing and Regulation regulations, with inspections and acceptance occurring on-site at the Lubbock location. All work must be performed during normal business hours, and contractors must provide detailed documentation including a service logbook, preventative maintenance checklist, repair logs, oil usage charts, and fire service test logs. Contractors are required to submit proposals in four organized volumes covering administrative forms, technical approach, a mandatory HUB subcontracting plan, and a fully completed pricing schedule, using 12-point sans serif font and electronic bookmarks. Proposals must be submitted electronically via email or the DPS Online Bid Room, with no internet links permitted. The evaluation process prioritizes past performance under a best value methodology, with disqualification triggered by a Vendor Performance Tracking System score below “C,” unresolved corrective action plans, repeated negative performance reports, failure to respond to DPS concerns, or cancelled purchase orders due to nonperformance. Price is not the determining factor, and the award is not based on lowest price technically acceptable. Contractors must undergo DPS fingerprint-based background checks, submit completed HR-22 forms, and ensure all personnel wear issued ID cards on-site. Key personnel must be pre-approved and their qualifications submitted with bids, and replacements require prior DPS consent. Additional requirements include adherence to Texas Buy Local statutes, HUB subcontracting participation with monthly reporting, retention of records for seven years post-contract, compliance with child support obligations and Executive Order GA-48, and full financial certification through IRS Form W-9 and Texas Identification Number AP-152. Invoices must be itemized and emailed to apinvoices@dps.texas.gov, with payment processed via electronic funds transfer upon enrollment in direct deposit. The solicitation does not specify a contract value as pricing fields in the mandatory schedule are currently undefined and must be completed by offerors.