GPS System for Golf Carts - Boone County Golf Courses

The Boone County Fiscal Court is soliciting proposals under solicitation BCFY27-26 for a qualified vendor to design and install GPS systems for the golf cart fleets at Boone Links Golf and Event Center and Lassing Pointe Golf Course in Kentucky. The scope of work includes providing touch screen hardware for each cart and management software featuring golf course mapping, cart tracking, and geofencing alerts. The selected vendor must also provide staff training for the software across computers, tablets, and smartphones. A critical requirement for proposals exceeding two years is the inclusion of GPS unit removal in December 2028 and subsequent installation onto a new fleet. Proposals will be evaluated based on price and value (50%), the quality of the proposed equipment and software (30%), and the ability to meet the desired scope of services (20%). Required submittals include a detailed cost narrative distinguishing one-time and recurring charges, an installation schedule, three professional references, a W-9, and a Certificate of Insurance. The vendor must maintain specific insurance coverages, including 1 million dollars in auto liability and statutory workers compensation. Submissions must be made electronically via the Boone County Vendor Portal by the specified deadline, with special preferences considered for Kentucky resident and qualified bidders.