Grand Jury & Deposition Court Reporting Services; USAO, Eastern District of Michigan (Bay City)

This contract solicits commercial court reporting and videography services for the U.S. Attorney’s Office in the Eastern District of Michigan, specifically serving Grand Jury and deposition proceedings in Bay City. The requirement is structured as a Total Small Business Set-Aside under NAICS code 561492, mandating that all offerors verify their small business status; proposals from non-compliant entities will be disqualified. The contract encompasses a base period from September 15, 2026, through September 14, 2027, with four optional one-year extensions through September 14, 2031. Services include the provision of at least two certified court reporters qualified in stenographic, real-time, and computer-aided transcription systems, along with one videographer, all of whom are designated as essential personnel. Transcripts must be delivered in searchable PDF format via the USAfx portal within specified timeframes—next business day, three, five, or ten business days—depending on urgency, and all deliverables require official certification of accuracy. Pricing is outlined in a fixed-unit schedule with estimated quantities for various transcript types, attendance fees, cancellation fees, and exhibit copies, but unit prices are not disclosed; quotes must adhere strictly to Attachment 2’s pricing structure, with partial or improperly formatted pricing rendering submissions non-responsive. Security and compliance are central to performance requirements. All personnel with access to Grand Jury or other sensitive government information must undergo and maintain a favorable background investigation as part of a Public Trust position, and the contractor must submit and maintain an approved list of employees and subcontractors authorized for such access. Grand Jury materials must be double-wrapped with internal labeling as “GJ Information” and no external markings indicating content, while all devices and media used must be government-approved and labeled as “Federal GJ Information” and “Controlled Unclassified Information (CUI).” The contractor is bound by a comprehensive suite of Federal Information Security Modernization Act, NIST, FedRAMP, and DOJ-specific security protocols, with the government retaining full ownership of all data, source code, and documents produced under the contract. Invoicing must occur monthly, referencing task order numbers, CLINs, and specific service details including date, location, attorney, witness, page count, and cost per page, and is subject to the Prompt Payment Act. Submission of quotes requires three clearly delineated volumes: a cover page with SAM UEI, small business certification, and contact details; a technical