Grant Application Writing and Grant Administrative Services of Any Awarded Funds for HMGP DR 5552 (Hazard Mitigation Grant Program FY2025 Post Fire).

The contract involves Bastrop County engaging a qualified management or consulting firm to assist with the preparation and administration of grant applications and awarded funds under FEMA's Hazard Mitigation Grant Program (HMGP) DR 5552, targeting post-fire mitigation efforts for FY2025. The scope encompasses grant writing, project management, compliance oversight, environmental procedures, and reporting, with the goal of securing and effectively managing federal funds for wildfire hazard mitigation projects. The procurement process is competitive, with proposals due by September 8, 2025, and evaluated based on experience, past performance, capacity, cost, and affirmative action efforts, totaling a maximum of 100 points. The selected firm will enter into a professional services contract governed by federal regulations including 2 CFR 200, the Clean Air Act, and the Federal Water Pollution Control Act, along with specific state and local compliance requirements such as conflict of interest disclosures, anti-boycott certifications, and equal employment provisions. The contractual terms incorporate standard federal and state clauses, including termination for convenience, force majeure, and restrictions on certain telecommunications equipment. The agreement emphasizes strict adherence to applicable laws, licensing, and certifications, with detailed documentation and reporting obligations. Payment procedures require submitting invoices to Bastrop County, with prices fixed for 90 days from proposal submission and subject to the contract terms. The contract’s performance period begins upon issuance of the Notice to Proceed and continues until final project close-out, with no explicit delivery or inspection location specified, though all work must be performed within Bastrop County, Texas. Attachments include detailed appendices covering scope of work, proposal verification forms, conflict of interest questionnaires, certifications, and compliance forms, all integral to proposal submission and contract execution. Overall, the contract emphasizes compliance, transparency, and accountability in federally funded wildfire mitigation projects, ensuring the selected firm provides comprehensive grant management services aligned with federal and state standards.