H999--KANSAS CITY VAMC | ELEVATOR PM&R SVCS

The Department of Veterans Affairs, through the 255-NETWORK Contract Office 15 in Leavenworth, Kansas, is seeking qualified Service-Disabled Veteran-Owned Small Businesses (SDVOSB) to provide comprehensive elevator and dumbwaiter preventive maintenance and repair services at the Kansas City VA Medical Center main campus and the Honor Annex Outpatient Clinic. This solicitation, identified by number 36C25526Q0434 and classified under NAICS code 541350, is a Sources Sought notice aimed at gathering market information to determine if a competitive procurement is warranted. The requirement covers inspection, testing, maintenance, and emergency response for 20 elevators and 3 dumbwaiters, with work to be performed in accordance with ASME A17.1 and A17.2 standards. Performance obligations include quarterly maintenance, annual testing, 5-year inspections (excluding hydraulic elevators and dumbwaiters), and support for third-party certified inspectors on 10 traction elevators. All work must adhere to scheduled hours of 8:00 a.m. to 4:30 p.m., Monday through Friday, excluding federal holidays, and any inspection visits must be coordinated with the Contracting Officer’s Representative at least one week in advance. The contract will be awarded to an SDVOSB and includes a base performance period of 365 calendar days beginning at award, with an option for a one-year extension through 2027-2028. Proposers must submit documentation proving five years of relevant past performance on similar projects, as failure to do so will result in automatic disqualification. Key personnel requirements include the designation of a contract manager and alternate with full operational authority, along with an electrician supervisor and chief FMS, who must remain on staff during both phase-in and phase-out periods, which may extend up to 10 months beyond contract expiration. Contractors must comply with strict security protocols, including non-disclosure of sensitive information, clear identification of all personnel as contractors, prohibition of political activities on federal property, and adherence to federal and local safety, fire, and environmental policies. All deliverables are subject to Quality Assurance Surveillance Plan evaluation, with performance metrics such as elevator stopping accuracy within three-eighths of an inch of floor level and mandatory 30-minute leak testing for hydraulic systems. The Contracting Officer retains sole discretion over organizational conflict of interest mitigation plans and has the authority to oversee all contract administration