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Heating, Ventilation and Air Conditioning (HVAC) Maintenance Services

Active
FA1-6796State & Local

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

AI Contract Overview

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The City of Seattle is seeking qualified vendors to provide ongoing Heating, Ventilation and Air Conditioning (HVAC) maintenance services through Invitation to Bid FA1-6796, with responses due by September 2, 2026. This solicitation aims to replace three expiring contracts originally awarded under ITB CTY-3760, which were held by McKinstry Co LLC, Hermanson Company LLP, and Key Mechanical Co of WA. The scope is strictly limited to routine maintenance, servicing, and minor repairs of existing HVAC systems; installation of new equipment or substantial renovations are explicitly excluded and would fall outside the contract’s authorization. The resulting contracts will be available citywide to all departments, not just the Department of Finance and Administrative Services, which has historically been the primary user. The city’s annual spending on these services has steadily increased over the past five years, reaching over $3.2 million in both 2024 and 2025, reflecting continued and growing demand for reliable HVAC support. All work must be performed within the City of Seattle, and the contracts may not be utilized for projects classified as public works. Primary contact for questions is Veronica Castro, Buyer with the Purchasing division.

General Info

Seattle seeks HVAC maintenance vendors for citywide service through September 2026, excluding new installations.

Agency

Washington → FAS - PurchasingView Agency

NAICS

238220 - Plumbing, Heating, and Air-Conditioning ContractorsView NAICS

Place of Performance

WA, USA

Set-Aside

NONE

Documents

(4)

City_of_Seattle_Terms_&_Conditions.docx

DOCX

Rebate Report Template

XLSX•other

Heating_ Ventilation and Air Conditioning _HVAC_ Maintenance Services.pdf

PDF

Purchasing_Transmittal.docx

DOCX

AI Contract Breakdown

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Timeline

PhaseSolicitation
Posted

Solicitation

Response Deadline

Submission deadline

Response Deadline

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Organization & Contact Information

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AgencyWashington → FAS - Purchasing
Contacts1 person available
OfficeSeattle, WA, 98104, US
Organization / Agency
Washington → FAS - Purchasing
View Agency Profile
Office AddressSeattle, WA, 98104, US
Contacts
Veronica CastroBuyer
contact@example.gov
+1 (555) 000-0000

Interested Companies (9)

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A Major
SeaTac, WA
Southwest Washington Contractors Association
Vancouver, WA
ACCO Engineered Systems
Seattle, WA

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Full Description

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The purpose of this Invitation to Bid (ITB) is to solicit bids from interested and qualified Vendors to provide Heating, Ventilation and Air Conditioning (HVAC) Maintenance Services for the City of Seattle (the City). Installation of new HVAC systems or renovation/upgrades extending beyond ordinary maintenance and repair is not included in the scope of this solicitation and will not be allowed under the resulting contract(s). The resulting contracts may not be used for projects better classified as Public Works. The City currently has three contracts for HVAC Maintenance Services that were the result of ITB CTY-3760 and have reached the end of their usable life. The City is returning to the marketplace for bids and anticipates replacing and closing the following contracts as a result of this solicitation: Contract #3760 - MCKINSTRY CO LLC Contract #3822 - HERMANSON COMPANY LLP Contract #3823 - KEY MECHANICAL CO OF WA While the Department of Finance and Administrative Services (FAS) has been the primary user of these services, all resulting contract(s) will be available to all City departments. Annual usage for all contracts in the pool for the last five years is summarized below: Year 2021 2022 2023 2024 2025 Usage $1,706,434.01 $2,260.215.56 $3,028,155.96 $3,278,213.96 $3,273,313.64

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