Heating, Ventilation and Air Conditioning (HVAC) Maintenance Services

The City of Seattle is soliciting bids through Invitation to Bid FA1-6796 for Heating, Ventilation, and Air Conditioning (HVAC) Maintenance Services. The goal is to establish a pool of contracts with qualified vendors to provide preventive maintenance and minor repairs for City facilities. The scope specifically excludes new system installations, major renovations, duct cleaning, or projects classified as Public Works. All work must be performed by OEM-certified technicians and adhere to standards from ASHRAE, NFPA, EPA, and SMACNA. The City intends to replace three expiring contracts, with historical annual usage ranging from approximately 1.7 million to 3.2 million dollars. The contract term is generally five years with a possible two-year extension, beginning with a ninety-day trial period. Award decisions will be based on the lowest responsive and responsible vendor, considering pricing, prompt payment discounts, and local business tax revenues. Vendors must maintain an order desk available from 7:00 a.m. to 5:00 p.m. on business days and acknowledge emergency service requests within thirty minutes. Compliance requirements include adhering to Seattle Municipal Code regarding fair employment, non-discrimination, and equal benefits, as well as certifying the payment of prevailing wages. Bids must be submitted electronically via the City's procurement portal by September 2, 2026.