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Holomua Publication Design & Printing Services, Multi-year Term

Active
B26002724State & Local

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

AI Contract Overview

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The ERS is seeking qualified vendors to provide comprehensive design and print production services for the quarterly Holomua newsletter under a multi-year contract with a base term of three years and two optional one-year extensions, potentially extending the agreement to five years. The selected vendor will be responsible for end-to-end production including design coordination with ERS staff, creating electronic PDF proofs for approval prior to printing, ensuring all digital content meets Hawaii’s Electronic Information Technology Disability Access Standards, and delivering printed copies prepared for mailing. The vendor must maintain a physical office presence in Hawaii to support collaboration and meetings, and must use ERS’s USPS bulk mailing permit for domestic shipments with reimbursement provided by ERS for any international postage. All pricing must be firm and fixed, covering labor, materials, fees, taxes, and delivery, but excluding postage costs. Vendors must be duly registered to do business in Hawaii through the Department of Commerce and Consumer Affairs and compliant with Hawaii Compliance Express by the submission deadline. Proposals must include detailed company background, core competencies, key personnel qualifications, and documented experience working with government agencies of comparable size and complexity. Offerors are required to submit all solicitation documents via HIePRO along with a Gantt-style schedule outlining their planned activities, and must adhere strictly to submission deadlines and procedures. All inquiries must be submitted through the HIePRO portal. The solicitation, numbered B26002724, was posted on July 7, 2026, with responses due by July 21, 2026, and the award will be made by the Department of Budget and Finance for the State of Hawaii, with performance based on Oahu.

General Info

ERS seeks Hawaii-based vendor for multi-year quarterly newsletter design, print, and mailing services with fixed pricing.

Agency

Hawaii → Department of Budget & FinanceView Agency

NAICS

323117 - Books Printing View NAICS

Place of Performance

HI, US

Set-Aside

NONE

Documents

(0)

No documents available

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Timeline

PhaseSolicitation
Posted

Solicitation

Response Deadline

Submission deadline

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Organization & Contact Information

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AgencyHawaii → Department of Budget & Finance
Contacts2 people available
OfficeHI, US
Organization / Agency
Hawaii → Department of Budget & Finance
View Agency Profile
Office AddressHI, US
Contacts
Larry Wolfe
contact@example.gov
+1 (555) 000-0000
Kalbert K. Young

Full Description

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ERS is soliciting qualified vendors' to submit a proposal and quote for design and print production services for a multi-year term contract consisting of a three (3) year term with optional additional (2) 1 year terms, for a total possible term of five (5) years. Refer to IFB for details. Awardee shall develop the quarterly Holomua newsletter for the Employees' Retirement System (ERS), which shall include but not be limited to the following: - Provide design services in coordination with ERS Program Specialist to facilitate design and production of the Holomua newsletter. - Provide a pre-production electronic copy in (PDF) format to the ERS for verification prior to going to print for ERS Program Specialist approval. - It is preferred that all electronic information technology developed or provided under this contract or procurement shall comply with the applicable requirements of the Hawaii Electronic Information Technology Disability Access Standards (Access Standards) - Provide production version hardcopies for mailing to our mailing list and - Provide printing and packaging of the hardcopy production items for mailing. - Have an office presence in Hawaii in order to facilitate coordination of the requirements of the RFQ and for meetings with the ERS. ERS provides the mailing list, awardee to use ERS USPS bulk mailing permit for domestic mailings and ERS shall reimburse the awardee for international postage costs. Offerors are to be duly registered to do business in Hawaii via registration in DCCA (https://cca.hawaii.gov/resources) and to be compliant with Hawaii Compliance Express (https://vendors.ehawaii.gov/hce/buyer) by the date and time of the solicitation closing in HIePRO. Price as quoted by the vendor shall be firm and fixed, inclusive of all labor, materials, applicable fees/costs, including taxes, delivery, installation, etc. (exlucive of postage). Offeror to provide a full proposal, include company background, core competencies, key personnel and experience working with government agencies of similar size, scale, complexity and attributes of ERS. Offeror to include the requisite Offer documents contained in this solicitation which are to be uploaded into HIePRO with the price quote and a Gantt type schedule of their activities in support of this RFQ. All questions must be submitted through HIePRO.

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